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2B.1 TCG led project

RAM

Task SLA Issue Available on Standard form
Method I-Site (/)
Identify marginal site - -  -
Stage 0 Communicate marginal site to External Project Manager and provide TCG’s brief and - Email  Stage 0 instruction (email form)

requirements for the site
Receive feasibility drawing (and cost appraisal if required) from External Project - Email  Stage 0 Feasibility drawing
Manager Stage 0 Cost Appraisal
Undertake draft Investment Appraisal [IA] following receipt of feasibility drawing (and - -  -
cost appraisal if required) to determine if the site should be put forward to LP&P

Task SLA Issue Available on Standard form
Method I-Site (/)
Identify non-marginal site and agree site with LP&P - Email  -
Complete draft Investment Appraisal [IA] - -  -
Communicate non-marginal site to External Project Manager and provide TCG’s - Email  Stage 1 instruction (email form)
brief and requirements for the site
Requests existing Hazardous Materials information - Email  -
Receive Project Plan from External Project Manager - Email  Project Plan (email form)
Stage 1 Receive Stage 1 feasibility drawings, Scoping drawings and Asset Plan from - Email  Stage 1 Feasibility drawings
Scoping drawings
External Project Manager
Review Stage 1 feasibility drawings, Scoping drawings and Asset Plan and obtain
agreement from Retail Location Analyst [RLA] - Email  RLA Desktop Assessment
Once agreed with RLA, zonal analysis undertaken and issued to the External - Email  Zonal Analysis
Project Manager
Receive Scheme Approval 1 meeting minutes from Internal Project Manager - Email  Scheme Approval Minutes

Review Approved Stage 1 information and CV1 Investment Appraisal [IA] Summary - Board Approval  CV1 IA Summary
received from Quantity Surveyor during the Scheme Approval 1 meeting and obtain Stage 1 feasibility drawings
approval from Food Property Board [FPB] Scoping drawings
Zonal Analysis
Notify External Project Manager to proceed to Stage 2 following Food Property - Email  -
Board [FPB] approval

Task SLA Issue Available on Standard form
Method I-Site (/)

Engage solicitors and agree the lease - BlueBox & EAS  -
Receive planning drawings from the Architect - Email  Planning drawings
Receive LPA decisions from Planning Consultant - Email  -
Receive Scheme Approval 2 meeting minutes from Internal Project Manager - Email  Scheme Approval Minutes
Receive approved Scheme Approval 2 pack of information and CV2 Investment - Email  CV2 IA Summary
Appraisal [IA] Summary from the Quantity Surveyor during Scheme Approval 2 Tender drawings
meeting
Stage 2 Notified by External Project Manager to proceed with exchange of contracts if Cost - - Email  - Cost Validation [CV2] cost document
Validation 2 [CV2] is less than approved CV1
Email
Receive Cost Validation 2 [CV2] from the External Project Manager if CV2 > CV1
Represent at FCEF if CV2 costs exceed +5% of approved CV1 costs, or outside 12 - Email  -

months of Board approval date
Escalate to Head of Acquisitions for DAL uplift if CV2 exceeds Board Approval >5% - Email  -
of CV1 costs
Notify External Project Manager and proceed to exchange of contracts when CV2 - Email  -
costs approved at FCEF or by Head of Acquisitions
Attend Exchange Meeting (on-site for Conversions only) - Email  PCSD 06 – Project Exchange Form

Receive Exchange Meeting Minutes from External Project Manager - Email  Exchange Meeting Minutes (Updated PCSD 06 – Project
Exchange Form)

2B.1 TCG led project RAM 0.0 11.10.19