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        2B.3 TCG led project


        Internal PM








              Task                                                          SLA              Issue      Available on  Standard form
                                                                                             Method     I-Site (/)
           Stage 1  Receive Project Plan from External Project Manager      - -              Email                   Project Plan (email form)
                                                                                             -
              Attend Scheme Approval 1 meeting and review Scheme Approval 1 information
                                                                                                                      -
              presented by External Project Manager and Quantity Surveyor                                    
              Complete Scheme Approval 1 meeting minutes and issue to RAM, External Project   -  Email               Scheme Approval Minutes
              Manager, Quantity Surveyor and Format team

              Task                                                          SLA              Issue      Available on  Standard form
                                                                                             Method     I-Site (/)
              Issue Principal Designer appointment letter                   Immediately following  Email             Principal Designer Appointment Letter
                                                                            board approval
              Receive complete Principal Designer appointment letter        -                Email                   Principal Designer Appointment Letter
              Receive LPA decisions from Planning Consultant                -                Email                   -
              Attend Design Team Meeting                                    -                -                       -

              Receive Design Team Meeting minutes from External Project Manager  -           Email                   Design Team Meeting Minutes
              Agree Tender list of Principal Contractors                    -                Email                   -
              Attend Tender Review Meeting                                  -                -                       -
           Stage 2  Receive Tender Review Meeting minutes from External Project Manager  -   Email                   Tender Review Meeting Minutes

              Attend Scheme Approval 2 meeting and review Scheme Approval 2 information
              presented by External Project Manager and Quantity Surveyor   -                -                       -
              Complete Scheme Approval 2 meeting minutes and issue to RAM, External Project   -  Email               Scheme Approval Minutes
              Manager, Quantity Surveyor, Architect, Principal Designer and Format team
              Receive Cost Validation 2 [CV2] from the External Project Manager if CV2 > CV1  -  Email               Cost Validation [CV2] cost document
              Represent at FCEF if CV2 costs exceed +5% of approved CV1 costs, or outside 12   -  Email              -
              months of Board approval date
              Escalate to Head of Acquisitions for DAL uplift if CV2 exceeds Board Approval >5%   -  Email           -
              of CV1 costs
              Notify External Project Manager when scheme approved to proceed  -             Email                                        -
              Attend Exchange Meeting (on-site for Conversions only)        -                Email                   PCSD 06 – Project Exchange Form
              Receive Exchange Meeting Minutes from External Project Manager  -              Email                   Exchange Meeting Minutes
                                                                                                                      (Updated PCSD 06 – Project Exchange Form)






















































         2B.3   TCG led project                   Internal PM                          0.0                                   11.10.19
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