Page 20 - AASBO EDGE Back to School 2025

3 Key Steps If You Switch Jobs or Move to Another District not only what our rules are, but how those rules to help ensure we all can meet the needs of our
affect their day-to-day work. students and communities.

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Most importantly, tell them the WHY behind So, if you are ready to step into your next role,

• How are like-item purchases being tracked? know their sites inside and out, and have done the rules. The WHY behind the processes. Give don't be afraid to ask questions, research, and
• What current contracts may be expiring in this things the same way for years. As a new manager, them the WHY so they can be partners with educate.
fiscal year? this may feel very intimidating. What do you you in procurement. The more your end-users
• How is travel handled? do if the rules have changed? Or interpretations understand, the better your partnership can be, Rachel Ayers can be reached at 602-381-6150 or
• Where are our Governing Board policies of those rules have changed? How do you get and ultimately, the more resources we can put in rayers@creightonschools.org
stricter than Procurement Code? everyone on the same page? the hands of our students and families.
• Who else is responsible for compliance with
federal, Food & Nutrition, and grant-funded The answer is training. Before you run screaming The world of school procurement can be a
purchases? from the room, hear me out. Whether training murky, twisted maze of rules, regulations,
is given in writing, as a formal presentation, and statutes. The good news is that you are
It all can seem overwhelming, especially because or one-on-one, you need to ensure that all of not alone! Through AASBO, GPPCS, PEEPS,
so many requisitions are urgent!!! But you your stakeholders are working from the same Buyer Bootcamps, and regular trainings, you
need to give yourself permission to slow down starting point. have a wealth of knowledge at your fingertips,
and take the time reviewing your district's ERP and, most importantly, a welcoming community
program. Review the purchase orders that have of Procurement professionals who collaborate
been previously created in the current fiscal year.
Look at the descriptions, the account coding, the
internal notes, the PO notes, the award listing.
Look for patterns in how requisitions are created Water, Fire & Vandalism Restoration
and approved. Check approval logs to find out
who else is regularly approving purchases. Run 24 HOUR
vendor aging reports and vendor total reports to
get a better handle on which suppliers are in high EMERGENCY SERVICE
demand. Mold, Asbestos & Lead Abatement

Complete Content Processing & 20,000 ft Storage Facility
This information is vital for you in determining
your next steps. You cannot identify areas of Licensed In-House Construction Restoration-Remodeling Division
future improvement until you understand your
present reality.

Advice #3: Educate and Train Your Coworkers Your Restoration is
Our Reputation
"An investment in knowledge pays the best Regardless of whether your end-users have been ROC #250660 B-1, ROC #153321 B-2, ROC #097838 B

interest." – Benjamin Franklin there for years, or whether they are brand new, start
with the basics. Review the most important rules 480.833.4538
Many of your end-users may be amazing school that affect those office managers and secretaries www.eastvalleydisaster.com
employees who have been there for decades, who who are entering purchase requisitions. Tell them
Contract #CTR065793

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