Page 10 - Company Supplied Vehicles, Drivers' Manual v3

1.5 Passengers

Your vehicle will have a maximum seating capacity, which will be based on the number of seats
fitted with seatbelts. Do not exceed this limit and do not let anyone travel in the vehicle without
using a seatbelt.

Do not pick up hitchhikers under any circumstances, whether on business or personal trips.
This policy has been established by our insurance company and must be observed for the
protection of you and the company.

1.6 The Highway Code

The Highway Code applies to England, Scotland and Wales. The Highway Code is essential
reading for everyone: www.gov.uk/guidance/the-highway-code.

The most vulnerable road users are pedestrians, particularly children, older or disabled people,
cyclists, motorcyclists and horse riders. It is important that all road users are considerate
towards each other.

Many of the rules in the Highway Code are legal requirements and if you fail to comply with
these rules you are committing a criminal offence, which may leave you liable to prosecution
where you may be fined, given penalty points on your licence, be disqualified from driving or in
the most serious cases sent to prison. Such rules are identified by the words ‘MUST/MUST
NOT’.

Although failure to comply with any of the other rules of the Highway Code may not cause a
person to be prosecuted, the Highway Code may be used in evidence in any court proceedings
under the Traffic Acts to establish liability. This includes rules which use the advisory wording
‘should/should not’ or ‘do/do not’.

1.7 Change of driver details

It is a legal requirement that Glen Dimplex can identify who is driving a vehicle. Therefore, it is
essential that you notify GDHV, HR and your fleet manager of any changes to personal
details.

Keep your name, address, telephone number, email address and vehicle allocation information
up to date as you are linked to the vehicle on the fleet database. If you are allocated a different
vehicle for any reason or any of your personal details change you must inform your fleet
manager and advise them of the new details.

All communications relating to your vehicle will be sent directly to your details held on the fleet
database. Incorrect vehicle allocation data may result in a police fine being delayed or sent
incorrectly to you or other fines being incorrectly charged to you.

Prior to any other GDHV employee (and/or partners), being authorised to drive your company
supplied vehicle, they are to have completed the necessary Driver Declaration paperwork and
have been authorised to drive by Fleet Management in advance.

Commercial Drive4Life Handbook – January 2022 (Glen Dimplex Fleet Assistance – 01604 747269) Page 10 of 37