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necessary. Necessary documentation that should be stored and easily locatable includes (but is not
limited to):
• Supporting documentation for all Costs incurred (e.g., Travel Expense Report (TER) support,
Purchase Requisition (PR) support, delivery receipts for purchase orders, manual timesheets
for consultants, COR approvals, etc.)
• All Deliverables, whether Prime or Sub
• All contracts and modifications, Prime and Sub
• All meeting minutes
• Any important correspondence from the Contracting Officer or COR, such an acceptance of
deliverables, approvals for purchases/travel, approvals for press releases, rulings on
questions/ambiguities in contract, etc.
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