Page 39 - ADMINISTRATIVE MANUAL

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The University Library. Headed by a Director, he is responsible in formulating and
executing a well organized and directed program for the library. It has two operating sections: 1)
Readers Section which is composed of serials, circulations, references and reserves; and 2)
Technical Services Section, which shall be in-charge of book selection and acquisition,
maintenance, and organization of library collection.

The Office of Sports and Socio-Cultural Affairs. The office is responsible in formulating
and executing a well organized and directed program of recreation/social/cultural services in line
with the goals and objectives of the University.

III. OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATIVE AND FINANCE SERVICES
(VP-AFS)

The Vice-President for Administrative and Finance Service, who is under the direct
supervision of the University President, is responsible for the implantation of the administrative,
finance, planning and development, and management and information system policies, programs
and services of the University.

Under the administrative and finance services are the following offices:
1) Administrative Services
2) Finance Services
3) Planning and Development Office
4) Management and Information System

The Administrative Services Office is headed by a University Director who supervises
and coordinates the administrative functions/activities of the University

The Office is concerned with the administrative services of the University such as human
resource management, records management, property, supply and procurement, physical
plant/maintenance and general services, and security services.

a) The Human Resource Management Office is headed by the University Human Resource
Management Officer. He supervises and coordinates all human resource activities in all
campuses of the University. Each campus has a Human Resource Management Office
headed by a chief, who is responsible in the efficient operation of the personnel activities
of the campus. The Human Resource Management Office deals with the following
functions: 1) appointment; 2) employment and employees relations; 3) compensation and
position classification; 4) personnel development; 5) personnel welfare; 6) personnel
performance evaluation and other personnel actions.

b) The Records Management Office is headed by the University Records Officer. He
supervises and coordinates the activities of the records and postal office of all campuses
as of the University. Each campus has a Record Office headed by a chief who is
responsible in the efficient operation of the records/postal service activities of the campus.

The records and postal office has the following functions: 1) mailing, 2) receiving and
releasing, 3) sorting, 4) recording, 5) filing, 6) messengerial and data bank, and 7)
disposal.

c) The Property and Supply Office is headed by a University Supply Officer. He plans,
coordinates the supply and property program in coordination with the heads of
campuses/units of the University. Each campus has a operation of the property and supply
activities of the campus. The property and supply office has the following
functions/activities: 1) Inspection, 2) Deliveries, 3) Storekeeping, 4) Buying and Property
Control, 5) Requisitioning, 6) Issuing and Recording of Supplies and Equipment or Books,
7) Checks Contract Papers and Proposals, 8) Canvassing, 9) Purchasing and
Procurement and Distribution, 10) Periodic Inventory, and 11) Records and Disposal.

d) The Security Services is headed by a University Security Officer who supervises and
coordinates security guarding activities of the University.