Page 40 - ADMINISTRATIVE MANUAL

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The Security Office is concerned with the safety and protection of the life of the employees
and properties of the University through the maintenance of peace and order. The work of
this office deals principally with the prevention of theft, fire, damage, accident and unlawful
entry in the property and premises of the University.

e) The Infrastructure Office is headed by a University Architect who supervises and
coordinates the activities of the infrastructure services of the University.

This service office is concerned with the practical application of physical laws and
principles of engineering and/or architecture to attain maximum utilization of machines,
materials, structures, processes and service. It also includes the job concerned with
drafting of detailed drawing plans, surveying, zoning inspection, map-making, water
resources and system development. This office plans, directs and supervises the
construction of infrastructure projects of the University, reviews and evaluate technical
aspects, progress and accomplishment reports and program of work under contract by the
administration.

f) The Physical Plant and General Services Office is headed by a University Director for
Physical Plant and General Services who supervises and coordinates the activities of the
physical plant and general services of the University.

The offices under this are: 1) Motor Pool/Transportation Services, 2) Electrical Services,
3) Water Services, 4) Carpentry Services, 5) Laboring Services 6) Landscaping, and 7)
Janitorial Services.

The Finance Division is headed by a University Finance Director who supervises and
coordinates the financial activities of the University.

The Finance Office is concerned with the generation, allocation and management of the
University’s financial resources through a systematic and organized process of recording,
examination and interpretation of financial records and reports. It includes the installation of
accounting, auditing and management control system, budget evaluation, planning, forecasting
and execution.

The Finance Service Division is composed of the following sections, namely: 1)
Accounting, 2) Budgeting, and 3) Cashiering.

a) The Accounting Section is headed by a University Accountant who will closely coordinate
activities. Each campus has an office headed by a chief.

The Accounting Unit is concerned with the following activities/functions:
1) Book keeping
2) Processing and Liquidation
3) Payroll and Records, and
4) Student Accounts.

b) The Budget Section is headed by a Budget Officer who supervises and coordinates with
the budget offices of all campuses regarding budgeting activities. Each campus has a
Budget Office which is headed by a chief.

The Budget Unit is concerned with the preparation and examination of budget requests
and justifications, allocation of funds for the different programs, projects and activities of the
University in coordination with the Office of Planning and Development. It also includes the
preparation of budget summary which is the outcome of a budgeting process on two levels – one
in the campus level and the second in the university level. Budgeting in the campus level reflects
the program allocation and priorities set for the different programs and services by the Deans and
Directors and other officials of equal rank in the campus. The budgeting process in the University
level is undertaken in consultation with the different Executive Directors who represents and
defends their respective budgets.