Page 30 - GAU_SOP_Manual

GEORGETOWN AMERICAN UNIVERSITY STANDARD OPERATING PROCEDURES
TITLE: NON-ACADEMIC USE OF CAMPUS FACILITIES PROCEDURES
RELATING POLICY: : PHYSICAL RESOURCE POLICY
DATE OF APPROVAL: AUGUST 7, 2019
EFFECTIVE DATE OF IMPLEMENTATION: SEPTEMBER 1, 2019
REFER QUESTIONS TO: REGISTRAR

Standard Operating Procedure – Non-Academic use of Campus Facility
Primary Responsibility: Registrar

Secondary Responsibility: President

Definition: Non –academic use of Campus facility is defined as using the campus facility for any purpose
other than gathering of more than one person for activities that are in line with executing function or
curricula of Georgetown American University.

Purpose: To create a standardized process for requesting the use of the campus for any non-academic
activity. The CEO/President of the University will grant the final decision of the request.

Time Frame: Requested at any time

Procedure:

•A letter of request sent the Registrar’s office for approval.
Step 1

•For requests approved as well as those unapproved, written letters must be
Step 2 sent to the person or group making the request

•All correspondence must be filed in a Campus Facility Letter folder in the
Step 3 Administrative office

•Prior to the use of premises there must be a signed agreement between the
Step 4 Registrar’s office and the person/group making the request

•On completion of the activity on-premises, a walk through by a representative
Step 5 of the Registrar’s office must be conducted and a report made

Page 30 of 41
GAU SOP