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GEORGETOWN AMERICAN UNIVERSITY STANDARD OPERATING PROCEDURES
TITLE: MONITORING INVENTORY PROCEDURES
RELATING POLICY: : PHYSICAL RESOURCES POLICY
DATE OF APPROVAL: AUGUST 07, 2019
EFFECTIVE DATE OF IMPLEMENTATION: SEPTEMBER 1, 2019
REFER QUESTIONS TO ADMINISTRATOR

Standard Operating Procedure – Monitoring Inventory

Primary Responsibility: Resource Officer

Secondary Responsibility: Administrative Assistant

Definition: Inventory is an array of movable and temporary fixed assets within the University.

Purpose: To create a standardized process for conducting inventory at the University. The Accountant
will grant the final decision of the request.

Time Frame: At the end of each academic term.

Assets

•Prepare a list of movable assets per each room and space in
the University at the end of each academic term
Step 1 •If new items are procured during the term, they should be
added to the last inventory list. The new list must be marked,
updated, and stored separately from the last inventory list.

Step 2 •Items that are no longer in working condition should be
written off and preparations made for replacement during
trimester break (April, August, and December)

Page 34 of 41
GAU SOP