Page 93 - July 2020 Board Meeting Agenda_Neat

SOP20-10 Information for Branch and Chapter Presidents:

We were asked by President Odendal to develop a new document for inclusion in the SOPs to
assist new Branch and Chapter Presidents understand the relationship between the International
Board and their local board, their expectations as an International Board member, and any
implications from the International Constitution and By-Laws that impact on their branch and
chapter duties.

Recommendations:

The CBL& SOP Committee recommends the Board approve the following text for inclusion in the
Association’s SOPs:

“Information for Incoming Branch and Chapter Presidents

This document has been prepared to assist incoming Branch and Chapter Presidents
understand their relationship and responsibilities with respect to the International Board, its
committee and any implications for how they manage their branch or chapter responsibilities
and duties.

International Board Membership

1. Under Article 3 Section 2 of the International Constitution all Branch or Chapter Presidents
that are automatically a member of the International Board, and have vote in all board
decisions.

2. As your membership of the board is ‘role based’, you have the right to nominate a
representative (usually your 1st Vice President) to act as your proxy and deputize for you at
any meetings that you are unable to attend. In such cases you should notify the
International President and Executive Director, in advance of the meeting, that you are
unable to attend and indicate who from your branch/chapter will be representing you at the
meeting. If you are unable to attend any meetings your proxy will be able to vote and
represent your branch on your behalf.

3. Your position on the board is designed to provide your branch/chapter with an opportunity
to:

a. Have an active role in setting the direction and policies of the Association.

b. Convey to the board any initiatives, issues or feedback from your local board and/or
members and their members.

c. Provide you with information that you can communicate back to your local board and
your members about the activities of the International Board, their committees.