Page 139 - HIL Operatives Training Manual V4 16022024_Neat

O P E R A T I V E S T R A I N I N G M A N U A L V E R S I O N 4

32 Display Screen Equipment (DSE)
The 'Health and Safety (Display Screen Equipment) Regulations' 1992 as amended 2002
cover most screens displaying text, numbers, graphics and their associated workstations and
users.

'Workstations' are ‘all the display screen equipment, ancillary equipment, furniture and
immediate environment’. A 'User' is ‘any person who habitually uses display screen equipment
as a significant part of their normal daily work’. 'Display Screen' includes all modes of display
including microfiche.

The Regulations require that employers shall:
a) Analyse workstations to assess any risks to health and safety of ‘Users’ and to reduce
any risks to the lowest extent reasonably practicable.
b) Ensure that any workstation, which could foresee ably be used by a ‘User’, conforms
to the schedule to the regulations.
c) Ensure that ‘Users’ take regular breaks or changes of activity.
d) Give ‘Users’ the right to have an appropriate eye and eye-sight test before being
employed as a ‘User’, at regular intervals, and if the ‘User’ experiences visual
difficulties, which may reasonably be considered to be caused by work on display
screen equipment.
e) Provide eyesight corrective appliances where an eyesight test shows this to be
necessary for the ‘User’s’ work on display screen equipment and normal corrective
appliances cannot be used.
f) Provide ‘Users’ with information on the measures taken to comply with the regulations
insofar as they relate to the user's work.
g) Provide persons with appropriate health and safety training before the person becomes
a ‘User’ and where the workstation has been substantially modified.

The regulations do not apply to display screens of the following types:

a) In drivers' cabs or control cabs for vehicles or machinery, on board a means of transport
or mainly intended for public use.
b) Portable systems not in prolonged use at a workstation.
c) Calculators, cash registers, or any equipment having a small display required for direct
use of the equipment or window typewriters.

It is the Managers responsibility to ensure that 'workstations' within their area, are identified
and to ensure that SHEF instructions and self-inspection procedures incorporate the
requirements of the regulations.

Where workstations are identified, the manager is to ensure that assessments are carried out
using the DSE Risk Assessment Form sample at Annex D. Workstations of employees
working from home or from other employer’s workstations must also be assessed under the
regulations. Assessments should be carried out in co-operation with users. All persons
required to use display screen equipment must undergo training before using the equipment
and the training must include the requirements of the regulations.
The DSE assessment form is to be retained at the company’s office and used as the basis for
the reduction of any health and safety risk and to ensure compliance with workstation 'minimum

Page 138 of 142