Page 31 - nou Systems handbook Draft Rev13 (2021) (1)

7.8 Purchasing Guidelines

Purchasing guidelines provide accountability for nou Systems in the purchase of goods and
services. Purchasing guidelines are developed to provide a framework and develop a consistent
approach to purchasing throughout nou Systems.

Authorization

• Employees have the authority to make purchases up to the limit given them on their
Company credit card for Company and business-related purchases.
• All purchases over the credit card limit must be approved by the President/CEO.
Purchasing and Payment Process

• If the purchase is approved, the employee is authorized to make the purchase with their
corporate credit card. If the purchase is one such that a credit card cannot be used, the
employee will inform the Supervisor and payment will be made in an alternate manner.
• If the purchase is not approved, the Supervisor notifies the employee and provides
rationale.
• After the purchase is complete, the employee will provide the receipt to the Accounts
Payable.

7.9 Visitors
To ensure the safety and security of nou Systems, Inc. and its employees, only authorized visitors
are permitted on Company premises and in Company facilities. Send advance notification to our
Facility Security Officer (FSO) for all visitors needing authorization.

All visitors must enter through the main reception area and sign in and out at the front desk. All
visitors are required to show a photo ID, and U.S. citizenship must be confirmed. All visitors must
wear a “Visitor” badge indicating an escort is required while on nSI premises. Authorized visitors
will be escorted to their destination and must be accompanied by a representative of the
Company at all times. On occasion, long-term visitors (e.g., of our Prime contractors) may be
granted facility access during working hours, and also access to closed areas, for a contract
supported in the nSI Closed Area. This access must be granted by the FSO.

Foreign National visitors will require inputs from Security and IT to ensure export control and
safeguarding requirements are met prior to the visit, and Security must be notified in advance.
Badges will identify Foreign Nationals as needed.

In some cases, the Company will permit unescorted access in the space considered public space
provided no classified meeting is being held in the large conference room. The public space is
the lobby, main kitchen, bathrooms, and large conference room. In the case of an unclassified
meeting, the Company may not always require a VAR, but will verify citizenship and identity via
an official picture ID before permitting access. No one is permitted access past the public space

nSI Employee Handbook 31 Rev. 4 (2021))