Page 29 - nou Systems Employee Handbook Final

• If the purchase is approved, the employee is authorized to make the purchase with their
corporate credit card. If the purchase is one such that a credit card cannot be used, the
employee will inform the Supervisor and payment will be made in an alternate manner.
• If the purchase is not approved, the Supervisor notifies the employee and provides
rationale.
• After the purchase is complete, the employee will provide the receipt to the Accounts
Payable.

7.9 Visitors
To ensure the safety and security of nou Systems, Inc. and its employee’s, only authorized visitors
are permitted on Company premises and in Company facilities. Send advance notification to our
Facility Security Officer (FSO) for all visitors needing authorization.

All visitors must enter through the main reception area and sign in and out at the front desk. All
visitors are required to show a photo ID, and U.S. citizenship must be confirmed. All visitors must
wear a “Visitor” badge indicating an escort is required while on nSI premises. Authorized visitors
will be escorted to their destination and must be accompanied by a representative of the
Company at all times. On occasion, long-term visitors (e.g., of our Prime contractors) may be
granted facility access during working hours, and also access to closed areas, for a contract
supported in the nSI Closed Area. This access must be granted by the FSO.

Foreign National visitors will require inputs from Security and IT to ensure export control and
safeguarding requirements are met prior to the visit, and Security must be notified in advance.
Badges will identify Foreign Nationals as needed.

In some cases, the Company will permit unescorted access in the space considered public space
provided no classified meeting is being held in the large conference room. The public space is
the lobby, main kitchen, bathrooms, and large conference room. In the case of an unclassified
meeting, the Company may not always require a VAR, but will verify citizenship and identity via
an official picture ID before permitting access. No one is permitted access past the public space
unless they are escorted with the above noted exception for long term visitors under special
circumstances with a VAR on file.

Visitors are allowed in accordance with your non-nou Systems’ workplace requirements but
should be kept to a reasonable limit (e.g., 5 minutes or less except during your break periods).
Keep in mind that nou Systems has Non-Disclosure Agreements with Customers. No visitor entry
is permitted in Secure Areas.

7.10 Employment Offers
When you joined the Company, you executed an Employment Offer letter which sets forth
certain basic terms of the employment relationship. The terms of your Employment Offer will be
in addition to the policies, practices, and procedures of this Handbook. However, if there is a
conflict between the terms of your Employment Offer and this Handbook, the terms of your

nSI Employee Handbook 29 Rev. 4 (2021))