Page 27 - nou Systems Employee Handbook Final

7.5 Use of Computer and Communication Technology
nou Systems’ employees are expected to follow the Information Technology Policy (NSI-IT-POL-
001-ITPolicy) with regard to connection of unauthorized Information System Components (e.g.,
Peripherals, Bluetooth and wireless devices, Printers, etc.), IT Standards and Controls, and the
Information Technology Acceptable Use agreement (NSI-IT-FRM-001-ITAcceptableUse).

7.6 Employee Personnel Files
Employee files are maintained by Human Resources and are considered confidential.
You have a right to inspect and, upon written request, receive a copy of your employee
records that nou Systems maintains relating to your performance or to any grievance
concerning you. In addition, employees have the right to request copies of all
employment-related documents that they have signed. Managers and supervisors may
only have access to personnel file information on a need-to-know basis in accordance
with applicable law. Personnel file access by current employees and former employees
upon request will be permitted within the timeframe required under applicable law.
Personnel files are to be reviewed in the presence of a member of Human Resources.
Employee files may not be taken outside the department except that employee, upon
written request, are entitled to a copy of their personnel files. Representatives of
government or law enforcement agencies, in the course of their duties, may be allowed
access to file information. Employees also have the right to inspect and receive copies of
certain Company payroll records regarding their compensation, and deductions from their
compensation, upon reasonable request to the Company. Employees wishing to review
or receive copies of payroll records should notify Human Resources.

7.7 Medical Confidentiality (HIPAA)
In accordance with the Health Insurance Portability and Accountability Act (HIPAA), a major goal
of the Privacy Rule is to assure that an individual’s health information is properly protected. The
Company strives to protect the privacy of medical information regarding employees to the
greatest possible extent.

"Medical information" is any information, data, or documentation relating to a person's mental
or physical condition. The term includes, but is not limited to oral, written, or digital information
concerning an employee's mental or physical condition; medical records; dental records;
disability records; workers' compensation records; medical leave records; genetic information;
health insurance information; and/or information concerning visits or payments to any health
care professional, hospital, emergency room, or other type of short- or long-term health care
facility.

Any medical information concerning employees will be maintained in separate, confidential
medical files apart from regular personnel records. Only authorized employees will have access
to such files.

Employees are hereby notified that medical information concerning employees is absolutely
confidential under State and Federal laws and may not be discussed at any time with any person

nSI Employee Handbook 27 Rev. 4 (2021))