Page 42 - ADMINISTRATIVE MANUAL

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Under the administrative and finance services are the following offices:
1) Administrative Services
2) Finance Services
3) Planning and Development Office
4) Management and Information System

The Administrative Services Office is headed by a University Director who
supervises and coordinates the administrative functions/activities of the University

The Office is concerned with the administrative services of the University such as
human resource management, records management, property, supply and procurement,
physical plant/maintenance and general services, and security services.

a) The Human Resource Management Office is headed by the University Human
Resource Management Officer. He supervises and coordinates all human resource
activities in all campuses of the University. Each campus has a Human Resource
Management Office headed by a chief, who is responsible in the efficient operation of
the personnel activities of the campus. The Human Resource Management Office
deals with the following functions: 1) appointment; 2) employment and employees
relations; 3) compensation and position classification; 4) personnel development; 5)
personnel welfare; 6) personnel performance evaluation and other personnel actions.

b) The Records Management Office is headed by the University Records Officer. He
supervises and coordinates the activities of the records and postal office of all
campuses as of the University. Each campus has a Record Office headed by a chief
who is responsible in the efficient operation of the records/postal service activities of
the campus.

The records and postal office has the following functions: 1) mailing, 2) receiving and
releasing, 3) sorting, 4) recording, 5) filing, 6) messengerial and data bank, and 7)
disposal.

c) The Property and Supply Office is headed by a University Supply Officer. He plans,
coordinates the supply and property program in coordination with the heads of
campuses/units of the University. Each campus has a operation of the property and
supply activities of the campus. The property and supply office has the following
functions/activities: 1) Inspection, 2) Deliveries, 3) Storekeeping, 4) Buying and
Property Control, 5) Requisitioning, 6) Issuing and Recording of Supplies and
Equipment or Books, 7) Checks Contract Papers and Proposals, 8) Canvassing, 9)
Purchasing and Procurement and Distribution, 10) Periodic Inventory, and 11)
Records and Disposal.

d) The Security Services is headed by a University Security Officer who supervises and
coordinates security guarding activities of the University.

The Security Office is concerned with the safety and protection of the life of the
employees and properties of the University through the maintenance of peace and
order. The work of this office deals principally with the prevention of theft, fire,
damage, accident and unlawful entry in the property and premises of the University.

e) The Infrastructure Office is headed by a University Architect who supervises and
coordinates the activities of the infrastructure services of the University.

This service office is concerned with the practical application of physical laws and
principles of engineering and/or architecture to attain maximum utilization of