Page 43 - ADMINISTRATIVE MANUAL

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machines, materials, structures, processes and service. It also includes the job
concerned with drafting of detailed drawing plans, surveying, zoning inspection, map-
making, water resources and system development. This office plans, directs and
supervises the construction of infrastructure projects of the University, reviews and
evaluate technical aspects, progress and accomplishment reports and program of
work under contract by the administration.

f) The Physical Plant and General Services Office is headed by a University Director for
Physical Plant and General Services who supervises and coordinates the activities of
the physical plant and general services of the University.

The offices under this are: 1) Motor Pool/Transportation Services, 2) Electrical
Services, 3) Water Services, 4) Carpentry Services, 5) Laboring Services 6)
Landscaping, and 7) Janitorial Services.

The Finance Division is headed by a University Finance Director who supervises
and coordinates the financial activities of the University.

The Finance Office is concerned with the generation, allocation and management of
the University’s financial resources through a systematic and organized process of
recording, examination and interpretation of financial records and reports. It includes the
installation of accounting, auditing and management control system, budget evaluation,
planning, forecasting and execution.

The Finance Service Division is composed of the following sections, namely : 1)
Accounting, 2) Budgeting, and 3) Cashiering.

a) The Accounting Section is headed by a University Accountant who will closely
coordinate activities. Each campus has an office headed by a chief.

The Accounting Unit is concerned with the following activities/functions:
1) Book keeping
2) Processing and Liquidation
3) Payroll and Records, and
4) Student Accounts.

b) The Budget Section is headed by a Budget Officer who supervises and coordinates
with the budget offices of all campuses regarding budgeting activities. Each campus
has a Budget Office which is headed by a chief.

The Budget Unit is concerned with the preparation and examination of budget
requests and justifications, allocation of funds for the different programs, projects and
activities of the University in coordination with the Office of Planning and Development. It
also includes the preparation of budget summary which is the outcome of a budgeting
process on two levels – one in the campus level and the second in the university level.
Budgeting in the campus level reflects the program allocation and priorities set for the
different programs and services by the Deans and Directors and other officials of equal rank
in the campus. The budgeting process in the University level is undertaken in consultation
with the different Executive Directors who represents and defends their respective budgets.

c) The Cash Section is headed by a University Cashier who coordinates the cashiering
activities with the Cashiers of the different campuses. Each campus has a Cash
Office which is headed by a chief.