Page 20 - The Official FIAP Book

condition that the necessary simultaneous interpretation is provided. All the official
delegates shall attend the administrative meetings of the Assembly, as well as all the
persons who play a role in the administration of FIAP. Other persons may be invited to
attend administrative meetings by the Directory Board. Each Member is free in the
choice and number of delegates, but the number of delegates actively participating in
the administrative sessions of the Assembly shall not exceed three Operational
Members and one Regional or Local Member. The right to speak and the right to
vote are restricted to Operational Members, who may chose one spokesperson,
designated prior to the commencement of the proceedings. The latter will attend the
opening of the administrative session of the Assembly with an official voting card. Only
Operational Members may suggest a candidate to the Directory Board of FIAP.

3.2. Any member may request the convening of the General Assembly or of the Congress
of FIAP. The request must be addressed to the Directory Board through an
Operational Member of that Country, when applicable.

3.3. The agenda of administrative meetings of the General Assembly must include the
following points:

3.3.1. election of at least two Scrutineers for the duration of the Assembly
3.3.2. approval of the minutes of the previous meeting
3.3.3. affiliation of new Operational Members
3.3.4. removal of operational members, under the proposal of the Directory Board
3.3.5. presentation of the balance sheet, accounts of revenue and expenditure and the
proposed budget for the next fiscal year by the Treasurer
3.3.6 report of the Auditors and approval of accounts
3.3.7 election of auditors

3.4. All items on the agenda must be addressed during the Assembly.

3.5. Any motion or communication to be submitted to the Assembly must be sent to the
Chairperson at the latest 4 months before the meeting.

3.6. The Chairperson shall give the floor to the delegates and, where appropriate, to the
persons invited. The decisions taken at the Assembly will come into force immediately
after the publication of the minutes of the meeting, at the latest six months after the
Assembly, unless the Assembly decides otherwise.

3.7. When an Assembly is convened, the same rules of a General Assembly apply unless
the agenda of administrative meetings also includes the following points:

3.7.1. report by the Chairperson
3.7.2. report by the Secretary-General during the period following the previous
Congress
3.7.3. reports by service executives to be presented in writing
3.7.4. reports by the Chairmen of Committees to be presented in writing
3.7.5. motions submitted within the prescribed time limits provided for by the articles of
the Statutes
3.7.6. election of members on the Directory Board
3.7.7. establishing the place and date of the next Congress.

4. DIRECTORY BOARD