Page 50 - Guilford County ROD Process Reengineering

Appendix D.1: Daily Reconciliation:

Pre-Balance Subprocess

To ensure that there are no issues with the cash till / deposit, each staff will pre-balance at

least once before 3:00 pm daily. Typically, the staff will pre-balance upon returning from lunch.

This pre-balance includes a reconciliation of cash receipts and transactions performed during the

daily period. The staff will run a Daily Control Report from the BIS Reports Menu (A01). This

Daily Control Report is a configured BIS report that details the total cash and check amounts for

the daily period for the select staff. Once the report is obtained, the staff will gather the cash and
DRAFT
checks received during the day and total the amount less the petty cash amount ($200) (A02).

The ROD staff will then compare the total cash and checks to the Daily Control Report

(A03). If the totals do not match, the staff will run a transaction listing from the BIS Listing

Menu (A03a) and check all transactions to see if there was a problem to be corrected (A03b). If

no issues occur, the staff will place the pre-balance Daily Control Report with the rest of the

deposit paperwork turned in at the end of the day (A04).

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