Page 59 - Guilford County ROD Process Reengineering

On the Daily Cash Reconciliation spreadsheet on the Form worksheet, the Assistant ROD

will enter the total deposit amount beside the appropriate cashier’s name (C21). If there are

overages and / or shortages, the amount will be placed where indicated at the bottom of the form

with cashier’s name beside the overage and / or shortage. If cash back is due to any cashier to

balance their cash drawer, put the amount of the cash back in the column on the left.

The “Remainder-Actual Deposit Amount” will be the actual amount deposited into the

bank-total of all cashiers less any amount owed back to balance cash drawers. When the form

sheet is complete, the Assistant ROD will print a copy (C22). Place with other ROD paperwork.

At this point, if there are any overages and/or shortages, a cash adjustment must be done

on the BIS system and approved by a supervisor or someone with authority to approve this

transaction (C23). (Instructions are on a separate page). After the cash adjustment is completed

all the Greensboro and “All” BIS reports will need to be re-run. The new reports will reflect the
DRAFT
cash adjustment just made. The entire deposit process must be completed again at the beginning

using the same procedures.

On the Cash Tab of “Cash Report-Deposit Information”, the Assistant ROD will fill in

dates and deposit completed by (C24). Get the total amount of checks, cash, coins, ACH and

credit card by going through each cashier’s ROD DCRR form (C25) and adding all check

amounts, all cash amounts, and all coin amounts (C26). After adding the cash amount, subtract

any cash due back to cashier to balance their drawer. After adding the coin amount, subtract any

coin's due back to cashier to balance their drawer.

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