Page 61 - Guilford County ROD Process Reengineering

agreeance. If all amounts agree, proceed to the next step.

After all procedures are completed and all amounts agree, the Lawson file must be

created. The Assistant ROD will navigate to the Lawson File through BIS (Reports/Listing

Menu →“Create Lawson File” → Select Site: All Sites, Department: All Departments, Operator:

All User). The system will display a message box File Created “Lawson Financial File was

created successfully (C34). The total deposit amount including all forms of payment will be

entered. This figure should be the total at bottom of Daily Cash Receipts Report, All Sites, All

Departments, and All Users (C35).

If the figures match, the Assistant ROD will print a screen shot of the Lawson File

Created message (C36). This will be attached with the deposit reports. If the Lawson amount

does not match, check to see if the correct dates were selected (C35a). If not, the file will need

to be deleted and rerun (C35b). Get with ROD IT to delete file. If dates are correct, determine
DRAFT
why the numbers do not match, make any necessary corrects and then run Lawson.

The Assistant ROD will then fill out the bank deposit slip (C37). The top three copies,

white and pink and green go with the deposit, the bottom

The Assistant ROD will print off the Cash Report-Deposit information and sign under

completed by and make sure to sign the DCRR and deposit ticket (C38).

For verification, the Assistant ROD will get another staff member who does the deposit to

verify that all totals are correct (C39). The verifier will recount the cash and coin, making sure

amounts match the Cash Report-Deposit Information sheet, second count information as well as

the DCRR (C40). They will also verify the check amount total is same on all reports (C41). The

verifier will sign on the line as the Department Direct / Designee and will sign the deposit ticket

beside Verified by as well as deposit verified by (C42).

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