Page 58 - Guilford County ROD Process Reengineering

Deposit Bags

Once the second checker is available to second count the deposit, the Assistant ROD will

begin counting the individual deposit bags from each staff. The Assistant ROD will count cash

and coins in bag and compare to the ROD Daily Cash Receipts Report that each cashier fills out

(C11, C12). A comparison to the amounts on the Daily Control report is also performed.

There should be a calculator tape for checks if more than 1, so there is no need to add up

checks. The Assistant ROD will compare total on tape to ROD DCRR and DCR (C13). If

correct, place checks to the side to be processed later.

Credit card receipts should have a calculator tape if more than 1. The Assistant ROD will

compare total to ROD DCRR and Daily Control Report (C14).

The Assistant ROD compares the ACH total on ROD DCRR to the ACH total on the DCR
DRAFT
(C15).

The Assistant ROD makes sure each ROD Daily Cash Receipts Report totals matches all

the totals on their Daily Control Report that is attached with the deposit (C16). If no corrections

are to be made, staple all receipts and sheets with deposit information for each staff with the

cashiers ROD Daily Cash Receipts report on top. If there are any discrepancies when checking a

bag, call for the staff member to come to the deposit room and contact the supervisor of the staff

member (C16a). The staff member may need to take their entire deposit bag back with them to

make any needed corrections (C16b). Sign cashier’s ROD Daily Cash Receipts report at

Counted by (C17).

The deposit bags will also be verified by a second individual. The cash, coins and

paperwork are given to the second checker to verify cash and coin count correct and total are

correct (C18). Second checker will sign at Verified by (C19). Coins will be placed in a coin bag

marked with collections date. Cash will be put in drawer to remain out of sight. Place each

report/paperwork face down on the desk (C20). High light sheet if there is an overage or

shortage or if cash back is due to balance their cash drawer. Put these on top as a reminder of

additional steps. Follow the same procedure for all cashier’s deposit bags. 58