Page 60 - Guilford County ROD Process Reengineering

These totals will give the proper amounts to place on the Cash Report form. Add all ACH

totals and Credit Card totals from each cashier’s ROD DCRR form and fill in at appropriate

place. The total deposit should match the total deposit on the DCRR. The Total amount should

match to total amount on the DCRR.

If ACH total does not match, re-add each sheet. If still off, re-run each daily control report

and make sure the ACH total matches the report that was in the deposit bag. If different, get with

staff member to print off correct sheet and to correct their RODDCRR. (C27)

Checks

The Assistant ROD will open the Scanned Checks folder on the O: drive and name as the

DRAFT
deposit date. The checks are sorted by physical size, small to large and scanned into the system

(C28). After the checks are scanned, they are gathered to input data on the Checks tab (List A)

on the Daily Cash Reconciliation file (C29). The Assistant ROD enters in each check amount.

The Assistant ROD will check to make sure total number of checks and Grand total amount

matches the total that is on the Deposit Ticket report, DCRR and other forms (C30). If not,

check the amounts in each column on the spreadsheet with each check until all is correct. When

correct, three (3) copies are printed; one is to be placed with checks, one is for stack for finance,

and one is for ROD deposit records (C31).

Cash and Coins

The Assistant ROD will then obtain the coin bag with all cash and coins and pull up the

Cash sheet in the Daily Cash Reconciliation file (C32). The totals are reconciled and the amount

of each denomination of coins is inputted in the first count section of the sheet (C33). The coins

are then placed back in coin envelope with the total and collection date on outside of envelope.

If any of the totals do not match, the issue must be found. The process cannot continue without
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