Page 62 - Guilford County ROD Process Reengineering

After all the steps of the deposit are completed, the Assistant ROD will make three copies

of the signed DCRR. The original and two copies go to finance. One copy stays with ROD

paperwork. The cash and coins and check deposit paperwork will go to the County Treasurer

office (C43). Take to the treasurer the actual cash, coins, and checks, the original and two/three

copies of the DCRR, 1 copy of the List A Checks report and the three copies of the completed

deposit slip (white, pink and green). Also take the copies of the credit card reports: NCVitals

report and the In-House Reports (C44).

The deposit must be made no later than 10:00 am each day. The treasurer will count all

cash and coins and will sign and put a journal entry number on all copies of the Daily Cash

Receipts Report and give one back to keep with our records (C45). When return to the office,

place the copy of the DCRR with the other deposit paperwork. Review the ROD DCRR for each

staff member to make sure that the Counted by and Verified lines have been signed (C46). Clip

date per retention schedule. DRAFT
or staple all paperwork together and put in manila folder. The folders are kept on the shelving

unit in the supply room. Put month and day only on folder (ex, March 11 ). Place all paperwork
th
in box labeled Daily Deposit for the current month (C47). This box will also show the destroy

When the deposits are completed for the month, take the box to Storage room A. Record

on “Log for Storage Items-Retention Schedule” the information for the box. Place all empty

cashier cash bags in “mail holder” tower, or at each staff ‘s desk.

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