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D. Writing

Writing Business Summaries/Reports

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Understanding Purpose and Structure of Business Summaries/Reports

Now, let’s shift our focus to business summaries/reports. These documents serve the purpose of
conveying important information, findings, or recommendations to stakeholders within an organization.
They are structured to ensure clarity, accuracy, and conciseness in communication.

1. Purpose:
- Business summaries/reports provide a concise overview of key information, findings, or insights
related to a specific topic or project.
- They help stakeholders make informed decisions, assess performance, and take appropriate
actions based on the presented data.
- Example: “The quarterly sales report highlights revenue trends, market analysis, and
recommendations for strategic initiatives moving forward.”
2. Structure:
- Business summaries/reports typically include sections such as an executive summary,
introduction/background, main findings or analysis, conclusions, and recommendations.
- Each section is carefully crafted to present information in a logical and organized manner, guiding
the reader through the document with clarity and coherence.

2 Writing Business Summaries/Reports

Understanding the structure of business reports is essential for effectively communicating key findings
and recommendations to stakeholders. This section explores the common language expressions and
phrases used in various parts of business summaries and reports, such as the executive summary,
introduction/background, main findings or analysis, conclusions, and recommendations. Mastering these
language elements will help convey ideas professionally and succinctly.

Executive Summary:

The executive summary provides a concise overview of the report’s key findings, conclusions, and
recommendations. Common language expressions and phrases include those for expressing key findings
and summarizing conclusions. For instance, phrases like “The report highlights...” and “In conclusion...”
are commonly used to convey key points succinctly.

Introduction/Background:

The introduction or background section sets the context for the report by providing relevant
information, objectives, and scope. Phrases such as “The purpose of this report is to...” and “The
objectives of this report are to...” help define the report’s objectives and focus areas.

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English for Executive Administrative Assistant