Page 6 - 2020-1016-027 Board Meeting Documents for October 21

JA Guam Board Meeting
Wednesday, September 16, 2020 at 11:00 am
Monthly Meeting - Zoom Video Conference
Minutes (Page 1 of 4)

I. Call to Order
a. Meeting called to order at 11:13 am
II. All documents were sent prior to the meeting
III. Roll Call
a. Joey Miranda, Erlinda Alegre, Beth Lizama, Lee Vensel, Jane Ray, Sharon Davis, and
Andrew Perez
IV. Minutes from August 19, 2020 and the September 2, 2020 Special Meeting
a. August 19, 2020 contains errors
a. Motion to approve the minutes at the next meeting by Erlinda
b. Seconded by Sharon and passed unanimously
b. September 2, 2020 Special Meeting Minutes
a. Letter B. Punished to be change to Push”
b. Motion to Approve with amendment to change “punish” to “push” Sharon
c. Second by Jane
d. Motion approved unanimously
V. Financial Report
a. No Treasure Report
b. Provided tomorrow
VI. 501(3)(c) Status
a. Vanessa Williams Office has everything they need except the articles of incorporation
and the tax forms (reports)
b. Need to ask Vanessa why the checks have not cleared
a. Ask her to return them
c. Joey to send Beth the Articles to Beth again
VII. By-laws Update
a. Pinki
a. Leslie has a notary ready to sign can go individually to be signed
b. Pinki to arrange Leslie logistics on how to get document signed.
VIII. Employee Handbook
a. Re-formatted the Handbook
b. Get a 1 draft tomorrow, August 17, 2020.
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c. The Handbook is required for the 501(3)(c)
d. GCC approached that a working student be assigned to JA for credits. No pay
a. Must have a B average or higher to participate
b. More of senior student of the marketing program
c. Assist JA remotely because of COVID
d. Working with content to social media
e. Possibly the E-commerce content
f. We need to figure out how many students to participate
g. Like a work to school program