Page 30 - MIT Training Guide_Classical

HUMAN RESOURCES / RISK MANAGEMENT

DGR MANAGER IN TRAINING GUIDE

Contact Payroll via email payroll@gesmn.org or call 651-379-5615 or 651-379-5602

KRONOS

RESOURCES

The Manager Resources Page on the Insider has several Kronos step by step user guides for your
reference. These guides will provide you with detailed instructions on items like:
• Approving Time off
• Timecard entry and pay codes
• Timeclock information
• Key Code Hours

Managers are expected to ensure timecards and paid time off comply with GESMN polices and the
employee handbook. Here are a few clarifications of frequent payroll issues:
• Regular hours and non-worked time cannot exceed the employees scheduled work hours
o Example: if a Part Time employee is scheduled for 30 – they shouldn’t have non-worked
time such as PTO that brings them over 30 hours

• Weekly hours which include non-worked time (i.e. PTO, Floating, etc..) cannot exceed the
employees regularly scheduled hours for that week.
o Example: FT ee is scheduled 40 hours, if they have 42 total hours in the week and 8 of
that is PTO/Holiday/etc.. - you would reduce their PTO by 2 hours

• New employees do not appear in Kronos until they have completed onboarding. Employees will
need to submit their hours on the Timecard Edit Form until they are able to punch in Kronos.
Managers then enter the hours in Kronos before the end of the pay period OR submit to Payroll
if the pay period has closed.

It is our goal to pay employees accurately and timely on the normal pay cycle. While there may be
situations where a manual check needs to be issued for an employee outside of the normal pay
cycle, there are only certain situations where we can do so.
• A paycheck issue that was an error of the payroll department.
• A check that has an amount of 16 hours or more missing.
• First paycheck for new employees with missing or incorrect address information.
• First direct deposit paycheck for an employee featuring incorrect banking information. This can
apply to new employees’ first checks or to existing employees who set up direct deposit for the
first time.

WISELY (ALINE) PAY CARD

GESMN Internal Use