Page 29 - MIT Training Guide_Classical

HUMAN RESOURCES / RISK MANAGEMENT

DGR MANAGER IN TRAINING GUIDE

UltiPro usernames are GESM+ their employee number (GESM100009999) and default passwords are the
employees DOB in MMDDYYYY format.
• For password resets, employees can click the “forgot your password” or contact HR Admin for a
reset if they are locked out.

Quick Links for Managers: A variety of reference materials and Brainshark videos can be found HR/Risk
Manager Resources site. Additional UltiPro tip sheets are updated regularly.

ULTIPRO MOBILE APP

An UltiPro app is available in the iTunes and Android app stores. The app gives employees access to
their personal data and allows them to make changes to their address, benefits, and W4 on their phone
and/or tablet. Managers can access their employees’ information and approve/deny change requests
using the app.

The first time the app is opened on a new device, users must enter the company code GESMN100 and
then enter their usual account information. Once the initial log-in is completed fingerprint log-in can be
enabled if desired. More information can be found on the Insider.

PAYROLL DEADLINES

Pay dates are every other Friday for the previous 2 weeks (Sun-Sat). Payroll is processed on Monday and
Tuesday of the pay week. However, employee changes need to be submitted by the end of day Friday
prior to the pay date. See the Payroll Schedule for the yearly payroll calendar.

Timekeeping approval process requires your timely attention, particularly on the Monday’s of pay
weeks. However, it is recommended that you are reviewing timecards frequently throughout the pay
period to watch for missing punches, time off approvals and other adjustments.

• Managers review/edit/approve employee timecards by 9:30am Monday’s of pay week (no
later!)
o Friday before pay week – Payroll sends reminder email to the ASM and GM advising of
missed punches. Please correct these before 9:30 am Monday morning, at the latest.
o Monday of pay week
 By approximately 8:30am another email is sent to ASM and GM advising of
missed punches that are still not corrected. Please correct immediately!
 By 9:30am, Payroll sends an email to the ASM and GM if you have timecards not
approved.
 By 10:00am, if you have timecards still not approved, an email will be sent to
the ASM, GM and a copy to your District Manager. At this same time, we are
locking timecards and you cannot edit.
 If you still have edits or have missed something in the employees’ pay it is too
late for this week’s pay. Send the details in an email to payroll@gesmn.org and
they will be added to the next paycheck (not this weeks).
GESMN Internal Use