Page 5 - VYSNOVA PROGRAM MANAGEMENT GUIDE 20200625

Introduction

Introduction

Through an ongoing internal collaborative process Vysnova has standardized its policies and
procedures and codified them in this Program Management Guide (PM Guide). To be succinct,
this guide uses the following terminology in place of their longer, more descriptive meanings:
• Vysnova Corporate: Non-Project staff including division such as Accounting, Contracting,
Business Development, Information Technology (IT), Human Resources (HR), etc.
• PgM: Program or Project Management
• PM: Program/Project Manager or Chief of Party
• Project: Except in the PgM Processes section where we specifically discuss the Program-
and Project-level, this term is used throughout the other sections to refer to either a
Program or Project
This guide serves as a practical document to inform PMs of their role in each aspect of a program,
their responsibilities and deliverables as a PM, the support they can expect from Vysnova
Corporate, and SOPs and instructions for working with Vysnova Corporate for the following topics
and/or functional areas:
• PgM Processes • Subcontractor Management
• Human Resources • Accounting
• Information Technology • Procurement
• Security • Travel
• Contracts
The Sections can be easily navigated using either the Word Navigation Pane or by Ctrl+Click on
the headings in the PM Guide’s Table of Contents. Contents of each section are updated on an
annual basis at which time updates will be summarized in an accompanying Change Memo (See
Annex M for template). This indicates the date of the change and its location within the
corresponding section of the PM Guide. Change memos are issued by the Chief Operations Officer
and distributed to the PMs.

The primary point of contact at Vysnova Headquarters for field operations is the Chief Operating
Officer (COO) and/or his/her designated representative. Vysnova staff should direct any
questions about this manual to the COO or his designated representative. Suggestions or requests
to change, update, or improve these policies and procedures outside of the regular annual
updates should go to the COO copying the COO’s designated representative using the
Change/Update Request Form located in ANNEX L. The COO will work with Vysnova’s functional
directorates in considering their applicability. If accepted, the COO will issue a Change Memo
using the form located in ANNEX M.
The PM Guide is a resource for PMs in all PgM-related functions. It is to be used in conjunction
with Department Manuals, the Vysnova Operations Manual, the Vysnova Employee Manual, and
the Host Country National Employee Handbook (as provided by the host country partner/payroll
company).

Copyright 2020 Vysnova Partners Inc. All rights reserved.

1