Page 59 - VYSNOVA PROGRAM MANAGEMENT GUIDE 20200625

ANNEX B: Signature Authorization Matrix
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Finance & Accounting Associates Supports as Supports as Supports as needed. Supports as Supports as Recommendation only. Recommendation only.
needed. needed. needed. needed.
Project/Administrative Assistants Supports as needed. Supports as
needed.
OTHER STAFF
Executive Assistant to CEO & COO Supports as Supports as Supports as Supports as Supports as needed. Supports as Supports as Supports as Supports as needed. Supports as Supports as needed.
needed. needed. needed. needed. needed. needed. needed. needed.
HR Generalist / Specialist Supports as Supports as Supports as needed. Supports as Supports as Supports as needed.
needed. needed. needed. needed.
Facility Security Officer Supports as Supports as Supports as needed. Supports as needed.
needed. needed.
Finance Manager Supports as Supports as Supports as needed. Supports as Supports as Supports as Supports as needed. Supports as Supports as needed.
(reports to Controller) needed. needed. needed. needed. needed. needed.
1 This Authorization Matrix supersedes each and every Authorizations Matrix prior to the following date of approval: June 2020
2 All contracts must be reviewed and approved through the Contracts Review Process consisting of initial submission to the Contracts and Financial Managers for review (when required). The sole exception to this is Non-
Disclosure Agreements (NDA), which require review by Contracts Manager prior to being signed by Corporate Manager. No Government Contract will be independently executed by any person other than the COO or the CEO,
irrespective of any other authorization or approval.
3 NDA: Non-Disclosure Agreements. These are required prior to communication of confidential business information to any outside party.
4 TA: Teaming Agreement. These are required prior to expenditure of Vysnova resources in a proposal involving other parties as bidding partners.
5 Contracts. These include any binding agreement between Vysnova and another entity, such as a new contract, a contract change, a contract amendment, a contract modification, a contract extension, etc.
6 The requirement in this cell is to obtain a Clearance as a step prior to Authorization. Clearance shall be in a form sufficient to provide documentary evidence (“paper trail”); and, depending on the clearance, this will involve use
of authorizations summary forms (e.g. Purchase Requisitions, Travel Expense Reports, etc.) or in some cases specific and clear email clearance. A Clearance is a confirmation that internal reviews and controls have been carried
out; it does not constitute approval and is not a final step in any approval sequence. Seek approval from Final Authorized Approvers.
7 Financial review is performed by the Controller (or his/her designated representative) and Accounting (F&A) Specialist. All purchases/payments above the $20K threshold require Controller approval.
8 The requirement in this cell is to obtain a Clearance as a step prior to Approval. Clearance shall be in a form sufficient to provide documentary evidence (“paper trail”); and, depending on the clearance, this will involve use of
authorizations summary forms (e.g. Purchase Requisitions, Travel Expense Reports, etc.) or in some cases specific and clear email clearance. A Clearance is a confirmation that internal reviews and controls have been carried
out; having received and reconcilled any and all clearances/comments the individual is alloweed to proceed with approval.

Authorization Matrix Summary for Project staff
Program/Project Manager Authority:
• Salary Increase: PM may recommend for their subordinates. Subject to approval by Approver with unlimited authority for Salary Increase. Seek
“Approval” in Salary Increase column.
• Travel: Authority to approve project travel ONLY, not to exceed $10,000. Travel amounts exceeding $10k must receive additional approval by either
a Corporate PM (if under $20k) or by someone with unlimited approval authority approval.
Copyright 2020 Vysnova Partners Inc. All rights reserved.

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