Page 62 - VYSNOVA PROGRAM MANAGEMENT GUIDE 20200625

ANNEX D: Executive Signature SOPs

ANNEX D: Executive Signature SOPs
Requesting Senior Leadership Approval

Background: Executive Approval is required for; 1) Accounting, e.g.: Corporate Requests, Purchase
Requisitions (PRs), Business Expense Reports (BERs) and Travel Expense Reports (TERs) that exceed
the predetermined dollar threshold, 2) Contracts & Agreements, e.g.: all Contract Documents,
Modification of Contracts and Task Orders, and 3) Corporate Administration, e.g.: any other documents
requiring the approval and signature of the Chief Executive Officer (CEO) and/or Chief Operating
Officer (COO).

Process: Review and approval of the cited documents will adhere to the process delineated below:
The CEO or COO will only approve/sign the documents listed above on Mondays and Wednesdays of
each week. If either Monday or a Wednesday is a holiday and/or weekend, then there will be no
signatures on that date.
• Exemptions will be made for any urgent requests via the CEO or COO Executive Assistant (EA).
• All supporting documentation must be submitted with the request for approval/signature.

1. Requests for approval/signature must be saved under the appropriate folders listed below by COB
Friday for Monday’s approval/signature, and by COB Tuesday for Wednesday’s
approval/signature. Please submit the document to be signed and any accompanying, supporting
files to the appropriate folder:

• "- Requests - Executive Approval\John\Accounting"
• "- Requests - Executive Approval\John\Contracts & Agreements"
• "- Requests - Executive Approval\Carlos"
2. After approval/signature of the requested document, the COO AND/OR CEO’s EA will email back
to the requestor the requested document for your appropriate action.

3. If any document needs adjustments prior to approval/signature, the COO AND/OR CEO’s EA will
inform the requestor of the required corrective action. Once corrected, the forms will start the
process over at step 1.
4. Once Approved, a copy of the signed document will be saved to the appropriate archived folders:

• "-Requests - Archive\Accounting"
• "-Requests - Archive\Contracts & Agreements"
• "- Requests - Archive\Corporate Administration"

Additionally, any document requiring a signature that the CEO or COO is serving as a
supervisor or program manager for will follow the process detailed above.

Copyright 2020 Vysnova Partners Inc. All rights reserved.

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