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Like you, committee members are volunteers that take time out of their busy schedules to
participate in IPIC committees. You therefore know how important it is that committee
members enjoy the conference calls bearing in mind that they should be as efficient as
possible. Vice-Chairs should assist the Chairs in creating a pleasant environment, where
members feel comfortable to participate and enjoy taking part in discussions.

 Assist and/or replace Chair in scheduling regular committee meetings/conference calls and
in preparing agenda, ensuring meeting minutes are recorded and other duties.

 If Chair is unavailable, respond to urgent issues as per Council’s request.

 Vice-Chairs may be asked to lead sub-committees to work on projects, to participate in
discussions with CIPO and IPIC staff and other activities. Vice-Chairs should learn to
assume the roles of the Chair.

 Summarize/review committee’s response and/or recommendations to a request received
from Council when the Chair is unavailable.

 Assist Chair in making routine decisions that do not require discussion by the committee.

 Assist Chair with periodical reports to Council on committee activities.

 If possible, attend the meeting of Council with committee Chairs and Vice-Chairs at IPIC’s
Annual Meeting (normally the afternoon before the welcome reception).