Page 251 - 2021-2022 New Hire Benefits

CONFLICT OF INTEREST POLICY

The school requires all Trustees, employees, and selected members of the Parent Association to sign annual
Conflict of Interest forms as a governance component of the annual financial audit. Interaction with school
vendors and/or activities involving related parties is not banned, but must be disclosed.

DOCUMENTATION ALTERATION AND DESTRUCTION POLICY

The Sarbanes-Oxley Act was passed into federal law in 2002 as Congress' response to a wave of corporate
scandals. It sets forth guidelines about such issues as the honest reporting of financial matters within a
corporation.

If Renbrook ever becomes the focus of a federal investigation or inquiry involving financial reporting, alleged
fraud or similar matters, the following must occur:

The Chief Financial Officer, who oversees the records management procedures of the School, will order a
cessation of all document destruction until, with legal consultation, Renbrook is reasonably assured that all
documents related to the applicable investigation are secure and thus available for the investigation.

It is a crime to alter, cover-up, falsify, or destroy critical documents in order to obstruct or influence a pending
or actual investigation by any federal department or agency. Emails, voice mails and all other electronic
messages related to the investigation are also considered documents and must not be altered, erased or
destroyed. When in doubt, do not alter, destroy or erase.
The school is required to archive all electronic document transmissions.

Sources:
Baker, Constance H. "It's Not Just about Enron: What does the Sarbanes-Oxley Act Mean for Independent Schools?"
Independent Sector. "The Sarbanes-Oxley Act and Implications for Nonprofit Organizations," 2003.
Wilson, Debra P. (Legal Counsel to NAIS). "RE: Document retention policies."

EMERGENCY PLANS
It is expected that all employees will have school-issued keys/fobs with them at all times.

Emergency Closings
In case the school, or part of it, is closed, all Renbrook employees and parents will be notified via
SchoolMessenger.

Campus Closing Plan
In order to read Renbrook's Campus Closing Plan, go to your FirstClass account. Click on the "Handbook/Plans"
folder, and then on the "Campus Closing Info" folder.
The basic goals of the plan are:
1. Protect the health and safety of the students and employees of Renbrook School.
2. Maintain continuity of the academic program.
3. Plan and act in conjunction with local and State government officials.
4. Maintain good communication with students and their families, employees, and local and/or
State officials.
5. Close the school in an orderly and safe manner by order of the Head of School or a mandate
by local or State officials.
6. Maintain the health and safety of any employees still on campus following a school closure.
7. Provide continuity in admission and fundraising efforts.

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