Page 50 - 2025 JCH Student Handbook

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College Communication
Collect your mail, read your e-mails at least daily, check our online notices groups, read the
electronic notice boards and use the JCH Information SharePoint.

You can collect your mail from the pigeonholes near the main staircase. Larger parcels are left in
the College Office. You will receive an email from the Office Manager if you have a parcel to
collect.

It is important for students to check their e-mail account at least once a day. This is how College
staff will communicate urgent and important information to you. If we send an official e-mail to all
students, we will consider it to be read after 24 hours. It is your responsibility to read your e-mails
and to respond appropriately if necessary.

To get the most out of College, it is important to be well-informed of all the events occurring and all
updates from College staff. Staff updates are shared via email, electronic noticeboards and via our
SharePoint/Teams/Facebook group (Note: we are moving away from Facebook as we transition to
SharePoint). Announcements are also shared verbally at Monday Formal Hall. Be sure to have
Microsoft 365 notifications on in order to receive important updates.

The Student Notice Boards outside the JCR and the corridor cork boards may be used to advertise
College events or other important information. The kitchen servery blackboards are used for daily
messages. Posters and notices should not be added to walls, windows or college areas (including
Dining Hall and Kitchenette walls) besides these designated areas.

Student Club Communication
In addition to our online College SharePoint/Facebook Group (JCH 2025), the Student Club
Executive also creates a separate SharePoint/Facebook group as a means of keeping all students
and staff residing in College informed of any important events or notices. This second group is
viewed as a more informal, networking group for students and Tutors. Both online groups are
administered by the College and/or Student Club Executive and are a vital source of information
for those residing in College.

Social media
Whilst our online groups are often perceived as a less formal staff-student and student-student
communication platform, it is important that all communication is respectful and upholds the values
of the College. The College’s Code of Conduct applies equally for social media as for ‘face-to-
face’ contact. This includes any content or comments posted on College and Student Club social
media accounts including Instagram and TikTok.

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Janet Clarke Hall Student Handbook 2025