Page 46 - 2025 JCH Student Handbook

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College guests
We are very happy for residents to invite guests to visit them in the College. Guests must be greeted
at the gate and sign in and out on the College’s VPASS – our electronic sign in book located in the
foyer. This is a legal requirement by which all staff and students must abide to ensure we know who
is onsite in the event of a fire or other emergency.

Occasional overnight guests are welcome, with the exception of during Orientation Week, Swot
Vac, and the examination periods. All guests must be registered in order to stay in College overnight
using the Overnight Guest Request Form that can be found on the JCH Information Sharepoint. If
you require a mattress or bedding for your guest, this form must be submitted before 11am on the
day accommodation is required, or before 11am on the Friday if weekend accommodation is
required. Requests for a mattress or bedding received outside these times cannot be guaranteed.
The Bed and Breakfast rate for an overnight guest is $29, and the Bed Only rate is $14. These charges
will be billed to your account on a monthly basis. Please do not exploit the fees of other students by
allowing guests, including partners, to stay in the College without covering their costs.

It is your responsibility to make sure all your guests are aware that while on the premises they will be
held accountable to the following College policies: the SAFE policies, the College Code of
Conduct, and the College Safety Standards for Persons Under 18. It is also your duty to ensure their
good conduct and provide appropriate supervision of their activities, for which the College will hold
you accountable. The College is unable to provide casual accommodation in separate rooms for
guests due to lack of capacity.

Resident’s guests are welcome to join the College for a meal any day or night of the week, but the
resident needs to cover the costs of the meal so that student fees are not affected. Please fill in a
Guest Meal Slip (available in the Kitchen) when you collect your meals. The charge of $15 per meal
per person will be charged to the resident’s account or if the College Office is open you can pay
for the meal(s) immediately.

Guests not staying in the College overnight are requested to depart the grounds by 11pm. Guests
are not permitted at any Student Club parties.

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Janet Clarke Hall Student Handbook 2025