Page 56 - DWN Regional Leader Handbook_November 2025

Events REGIONAL EVENT
3 Complete the Funding Form
FUNDING PROCESS
For all regional events, it is necessary to complete a
funding form to outline what funding your event needs
and how this is being covered. It is important for the
Head Office team to understand who is supporting
your region as this assists us with forecast budgets. This
is a requirement even if no money goes through Dairy
Women’s Network.
FOR PARTNER OR ORGANSIATION
FUNDING:
Do not directly approach Network Partners for funding.
Where you feel a Network Partner might be interested
in funding your event, discuss this in the first instance
with your Hub Leader, and/or with the Connections
and Development Director, who will talk with the
Partnership Relationship Manager.
If a Network Partner approaches you to offer funding, let
them know you will consult with the Office who will be
in touch to confirm acceptance of the offer.
What you need to do:
1. Provide this information on the Funding Form – this should
be completed as early as possible and can be updated as
more sponsors and new information needs to be added.
2. Email the Connection and Development Director with the
following information:
• Name of organisation providing sponsorship
• Contact details of the Partner or sponsor
• Email address for the invoice to be sent to
• Amount to be invoiced
FOR FUNDING THROUGH DWN: Events
3
• Provide the amount of funding needed. If this is a
ballpark figure, that is fine.
• Provide information about what the funding is to be
used for. Be specific.
• Be aware that there is an annual limit per Regional
Group for funding.
• Complete a budget for your event and attach this to
your collateral request.
Regional Event Budget Form
The Connection and Development Director will contact
you to discuss further, and from that will ascertain
which of the following payment situations are relevant
for your event – or perhaps a combination of both!
1. The Regional Team purchases food or items for the
event.
• Keep the receipts and complete the Expense
Reimbursement form to be refunded.
2. Ask the venue, caterer or speaker, etc, to forward
their invoice to Dairy Women’s Network for
payment.
3. Pre-paid tickets
• Should you require ticket sales for your event
(usually when a venue requires pre-sold meals to
be paid for in one lump sum) please provide this
information on your funding form.
• There is a cost for DWN to receive and process
payments. This cost will need to be included in
your ticket price to members.
The funding form can be found on
SharePoint -> Resources -> Important Links for
Regional Leaders