Page 59 - DWN Regional Leader Handbook_November 2025

Events EVENT REPORTING Events

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For every event we hold, there are three forms that need Incidents:
to be completed for reporting. This ensures that the If any incidents or near misses occur at your event,
Network is compliant with legislations and meets the follow the instructions on the reverse side of the form
requirements of the annual auditing process. and fill out the details required.

EVENT SAFETY PLAN AND BRIEFING REGISTRATION LIST
Developing a culture of safety is a top priority at As soon as you receive the registration link for your
DWN. Our aim as a team of trustees, management, event, please register yourself to activate a registration
and yourselves as volunteers is to provide a safe list on the KEAP dashboard, and catering purposes.
working environment. As event hosts, we want to send
our event attendees home safely. You can keep track of the number of registrations

To help us achieve this and comply with the Health received on the Event Espresso app or KEAP.
and Safety at Work Act 2015, we have created an Event We will send you a list of all those who have registered
Safety Plan. in the week prior to your event.
Filling out this form before you start your event, and • Print this out and take it to your event.
then using it to brief members in attendance at the • Check off attendees as they arrive - use the Event
beginning of your event not only keeps yourself and Espresso app to confirm attendance for those who
members safe but helps to create a strong Health and registered and record full details for those not
Safety culture by way of example. Keep the form on registered on the printed sheet.
hand throughout your event to record incidents of near • In your pink box there are blank copies of the Event
misses. Registration Form should you require more space

These forms are kept in your pink resource kit and are (also available on SharePoint).
laminated so that you can reuse them at each event. • If everyone who attended (including Regional
The Event Safety form is available as an editable pdf, Leaders and presenters) was registered and ticked on
and can be completed electronically. Event Espresso, you do not need to send in the paper
forms. The debrief form includes a question to cover
Immediately after your event, photograph the form this.
and save the photo for inclusion when you complete
the Event Debrief Form. Don’t forget to photograph
the reverse side if any incidents occurred.

The Event Safety Form can be found on
SharePoint -> Resources -> Event Management
-> Delivery