Page 63 - DWN Regional Leader Handbook_November 2025

Events EVENT WELCOME Events

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The event is your time to showcase your region and • Housekeeping & Health and Safety checklist:
ensure that members and partners feel welcomed. Your • Where the toilets are located
introduction and wrap up at the end round up and • Point out exits (fire, earthquake)
complete your event. At the event you are the face of the • Ask everyone to turn their phones to silent,
DWN brand. including your own!
• Acknowledgment of funders/sponsors of this
Be prepared. If you have a presenter, read their bio event and to our other Network Partners for their
beforehand. If you haven’t got a bio for a presenter at a continued support of Dairy Women’s Network
regional event, ask the presenter to provide you with one. • Outline/format of day i.e. when morning/afternoon tea
It shouldn’t be too long, and should include some key will be and finish time etc.
facts about who they are and why they are speaking on
the chosen topic today. • Questions & answers – how they want to manage this?
• Explain the ‘rules of engagement’, for example
It helps to make notes of what you need to say, who you attendees should refrain from speaking to their
need to introduce/thank, and the names of Network neighbour during a presentation, or questions will be
Partner representatives and sponsors present. Use your answered at the end.
event safety form to keep notes of specific site safety • Introduce presenter and support person/s.
information.

Speaking in front of an audience is something that WRAPPING UP AN EVENT
makes most of us a little nervous and this is only
improved by practice. Your final words wrapping up an event are the last
chance you have to make an impression on our
Be prepared. Speak slowly, remember to breathe members.
and remember to SMILE! Enjoy your 5 minutes in the Don’t forget to:
spotlight!
• Mention your highlights from the event and any take
REGIONAL LEADER TO WELCOME home messages.
PARTICIPANTS, PRESENTERS & • Thank the presenter/s, Network Partners, attendees
HOUSEKEEPING and anyone else who helped to make the event a
success.
• Introduce yourself and your team. • Promote any upcoming events, webinars or awards.
• Acknowledge who is attending and supporting the
event in the audience and around the room.
• Welcome participants and presenters.

An example script can be found on
SharePoint -> Resources -> Documents ->
Essentials Workshop -> 2019