Page 58 - DWN Regional Leader Handbook_November 2025

Events EVENT REPORTING
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For every event we hold, there are three forms that need
to be completed for reporting. This ensures that the
Network is compliant with legislations and meets the
requirements of the annual auditing process.
EVENT SAFETY PLAN AND BRIEFING
Developing a culture of safety is a top priority at
DWN. Our aim as a team of trustees, management,
and yourselves as volunteers is to provide a safe
working environment. As event hosts, we want to send
our event attendees home safely.
To help us achieve this and comply with the Health
and Safety at Work Act 2015, we have created an Event
Safety Plan.
Filling out this form before you start your event, and
then using it to brief members in attendance at the
beginning of your event not only keeps yourself and
members safe but helps to create a strong Health and
Safety culture by way of example. Keep the form on
hand throughout your event to record incidents of near
misses.
These forms are kept in your pink resource kit and are
laminated so that you can reuse them at each event.
The Event Safety form is available as an editable pdf,
and can be completed electronically.
Immediately after your event, photograph the form
and save the photo for inclusion when you complete
the Event Debrief Form. Don’t forget to photograph
the reverse side if any incidents occurred.
The Event Safety Form can be found on
SharePoint -> Resources -> Event Management
-> Delivery
Events
Incidents:
If any incidents or near misses occur at your event,
follow the instructions on the reverse side of the form
and fill out the details required.
REGISTRATION LIST
As soon as you receive the registration link for your
event, please register yourself to activate a registration
list on the KEAP dashboard, and catering purposes.
You can keep track of the number of registrations
received on the Event Espresso app or KEAP.
We will send you a list of all those who have registered
in the week prior to your event.
• Print this out and take it to your event.
• Check off attendees as they arrive - use the Event
Espresso app to confirm attendance for those who
registered and record full details for those not
registered on the printed sheet.
• In your pink box there are blank copies of the Event
Registration Form should you require more space
(also available on SharePoint).
• If everyone who attended (including Regional
Leaders and presenters) was registered and ticked on
Event Espresso, you do not need to send in the paper
forms. The debrief form includes a question to cover
this.