Page 36 - City of Farmington Administrative Regulations

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EFFECTIVE DATE: Dec<.>mber 20, 1999 SUBJECT: Personnel

AR-99-10
AN ADMIJ\11STRATIVE REGULATION ESTABLISHING
PRE-SUSPENSION, PRE-DEMOTION AND PRE-TERMINATION
MEETING PROCEDURES

Section!. Pursuant to Sections 21-7-S, 21-7-6 and 21-7-7 of the Fannington City Code
(Personnel R\1les for the City ofFannington), this Administrative Regulation sets out procedures
for pre-suspension, pre-demotion and prc-tcnnination meetings.
S.eclinn.2. Purpose and Procedure. A regular, non-probationary employee is entitled to an
infonnal hearing prior to a suspension greater than three days, a demotion or a termination. The
pre-suspension, pre-demotion or prc-tcmtination meeting n.eed not defutltively resolve the
propriety of the action, but shall serve as an initial check against mistaken decisions. Essentially,
there should be a determination of whether there are reasonable grounds to believe that the
charges against the employee are true and support the proposed action.

Jn such situatiollll, the infonnal pre-su.~pension, pre-demotion and pre-termination
processes only require that the regular, non-probationary employee be given:
(1) oral or written notice of the grounds for discipline;

(2) a brief explanation of the employer's evidence; and,
(3) an opportunity for the employee to tell 11is side of the story.

S.e.ctlon.-3.. Notice. The personnel division will use reasonable means to assure the employee
receives notice of the pre-suspension, pre-demotion or pre-tennination meeting at least twenty-
four (24) hours before the time set for the meeting.
5-ectionA. Parties in Attendance. The pre-suspension, pre-demotion autl pre-tennination
meetings are personnel actions. Internal personnel actions are a matter between the employee
and the City and nre not public meetings. The meeting shall be conducted by the depnrtment
head with only the depaiimcnt head, a representative of the personnel division, and !he employee
present. No other parties or representatives shall be allowed to attend.
K~ctimL5. Written Report Required. The department head shall prepare a written report of the
meeting which shnll jnclnde the cause for the suspension, demotion or tennination and a brief
description of the issues addressed at the meeting. The report shall be submitted to the city
manager, personnel officer and employee. A c.opy of the report shall be placed in the employee's
personnel file.

~4;1y Mm'"g" Date

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