Page 40 - City of Farmington Administrative Regulations

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D. Alternatives to Reporting Workplace Violence to Your Supervisor: If a11
employee is not comfortable reporting incidents of workplace violence to
his/her supervisor, the employee may instead report it to the department head,
a supervisory employee in any other City department including the Police
Department, a member of the Human Resources professional staff, or the
City Manager.

E. Report to Human Resources or City Manager: Supervisors receiving
employee reports of workplace violence or who have knowledge of
infonnation of an internal or non-emergency nature which may affect the
security of the City and its assets shall report such incidents to their
department heads. The department head shall complete a confidential
memorandum and submit it to the Director of Human Resources or the City
Manager. If the threat is ongoing, the Police Department should be notified
at once. Such memorandum should include:
Description in detail of what happened, where it happened, and when it
happened, or what is threatened.
Identity or description of persons committing the threat or violent behavior.
ldentily or description of persons against whom the threat was made or violent
behavior directed.
Identity of persons reporting or witnessing the threat or violent behavior.
Observations that would make a reasonable person believe that the individual
committed the act or intends to follow through on a threat.
How the matter was resolved or suggestions for minimizing the risk of a
violent act based on the infonnation available.
If police were notified.
Should it appear that the incident will require immediate attention, a verbal report
shall be made to a professional staff member of the Human Resources Dep!lrlment
or to the City Manager, followed up with a confidential memorandum. Although
every effort will be made to keep reports and records that are made and kept
pursuant to this policy confidential, the reports and records may be subject to
public disclosure under the Slate's Public Records Inspection Act.
For those cases where it appears that criminal activity may be involved, department
heads/managers/supervisors should not take any action that would jeopardize the
outcome of any investigation. Do not alter anything at the scene of a violent
incident until the police have been contacted and approved.

F. False Reports: Allegations and/or reports of workplace threats will be taken
seriously. Employees intentionally making false reports will be subject to
discipline up to and including lcm1ination.
Section . Investigations and Resolutions

The Human Resources Director or the City Manager will receive, evaluate,
respond, and intervene to reports ofworkpface violence with the assistance of a Threat
Management Team as appropriate. Threat Management Team members may include personnel
from the Police Department, Legal Division, and the Department Head of the affected
department as well as any outside agencies tbat may provide assistance to the City ou the matter.

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