Page 57 - City of Farmington Administrative Regulations

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Employees not receiving a shoe allowance or reimbursement may purchase safety shoes on an
FPO or P-card with Department Head approvaL If the employee etects to defer payment of
his/her share of the cost, the City will pay the total cost upfront with the understanding the
employee will payback their share of the cost through payroll deduction. Within 48 hours of.
purchase, the employee will deliver to the appropriate DepartmenUDivision Head a completed
and signed Authorization of Payroll Deduction for Safety Shoes form (Attachment C). The
Department/Division Head will sign and forward this form to the Personnel Division for
immediate processing.

The Purchasing Division will provide a list of vendors who have provided the City with a
discounted cost for all uniform or work wear clothing and footwear. The Warehouse will stock
regular shirts and tee-shirts. Arrangements for fitting and purchase of other items at vendors
designated by the Purchasing Division will be on the employee's own time. All work wear and
uniform purchases will be made from Farmington vendors unless items are not available locally.

Any unused or new shirts or tee-shirts may be returned to the Warehouse for credit. Employees
who leave the City's service, whether voluntarily or involuntarily, within six (6) months after
receipt of any issue, allotment, allowance or reimbursement for any article of work wear,
footwear or uniform, shall reimburse the City for the subsidized cost of the work wear, footwear
or uniform, either in cash or as a deduction from the final paycheck, according to the following
pro-rata schedule:

Period of employment from Percent of cost to be
date of issuance reimbursed
0-30 days 100%

31-60 days 80%
61-90 days 60%

91-120 days 40%
121-150 days 20%

151-180 days 10%
181 days+ 0%

Attachment A shows a listing of clothing allowed for eligible employees by position and
Department/Division. Other positions may be added as needed with Department Head and City
Manager approval.

Prior to the receipt, purchase of, or allowance for clothing or work wear, employees shall
provide a written agreement (Attachment B) allowing for the return of clothing/work wear or
payroll deduction in accordance with the above schedule. For allowances paid through Payroll,
a copy of Attachment B must be returned to Payroll prior to the distribution of the allowance.

9-1r-1a
Date

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