Page 55 - City of Farmington Administrative Regulations

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C. Upon review, the City Manager may approve or reject the request.
D. The review of the Human Resources Director and the City Manager may include
the reasons for the request, the estimated term of the illness or injury, the history
of sick leave usage by the employee, and the balance of the recipient employee's
own accrued and available leave time.
E. An employee who has misused sick leave accruals may not be approved for
compassionate leave.

Section IV. Eligibility for Donating. In order for an employee to donate accrued and available
vacation leave time, the donor employee must consider the following:
A. Employees may donate up to eight hours of accrued vacation time per occurrence,
except fire department shift employees who may donate up to twenty-four hours
of accrued vacation time per occurrence.
B. Donated vacation leave time shall be in increments of either four or eight hours.
C. Should the recipient of the donated time return to work on an approved basis or
terminate, any excess donated time shall be returned to the donor employee(s) in
the inverse order in which it was given, i.e. the last person donating time should
be the first person to have the donated time returned.
D. Donated time to any employee shall only be used to bring an employee to full
salary for regularly scheduled work hours. In no case shall any donation be paid
out in cash when an employee tenninates.

Section V. Procedures for Donating Time.
A. An authorization form shall be completed by the employee wishing to donate
leave time to another employee. The original form shall be forwarded to the
Payroll Division for review and processing. The original form shall be maintained
by the Payroll Division.
B. The Payroll Division will make the necessary adjustments and maintain the
appropriate records to document the donated time received, to document the time
donated, and the donor sequence in order to properly return any unused balances.
c. Vacation leave hours contributed will not be included in income and will not be
taxable to contributing employee; however, the hours upon conversion, will be
taxable to the receiving individual.
D. The cash value of the hours contributed will be computed based on the hourly rate
of the individual contributing and will be paid at the hourly rate of the recipient.

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~Miller. City Manager Date/

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