Page 13 - Ipsos

IPSOS MENA

Business Travel Policy and Procedure
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Applicable from January 1 , 2017

1. POLICY
It is the policy of the IPSOS MENA and its affiliated companies (hereafter: The Company) to pay for all business
travel expenses incurred by employees in fulfilling the requirement of their positions and to define employees’
responsibilities in controlling and reporting business travel-related expenses

2. SCOPE
This policy and procedure applies to all departments and employees of the Company. All employees must respect
the terms of the present document. Ipsos MENA will not reimburse expenses not complying with the terms of
this Business Travel Policy and Procedure

3. AUTHORIZATION AND PAYMENT
Definitions
Group 1: MENA CEO, Regional Heads of WSBL, MENA CHRO, MENA CFO and Country Managers
Group 2: All RMF employees not belonging to Group 1
Group 3: All employees belonging neither to Group 1 nor to Group 2

3.1 Payment Group 1 Group 2 Group 3

Plane ticket Company pays Company pays
Hotel inside MENA Employee pays Receiving subsidiary pays
Hotel outside MENA Employee pays Company or Employee pays, with cash advance if requested
Other expenses Employee pays Employee pays, with cash advance if requested

3.2 Approval Matrix Country Finance Budget Department CEO MENA
Head/Manager Confirmation Head Approval Approval
Approval
Employee X X X
Department Head X X
Regional Management X X
and Country
Heads/Managers (=
Group 1)
MENA CEO X

❖ Employee: needs the Country Manager approval, the Finance Budget confirmation and the
Department Head approval

❖ Department’s Head: needs the Country Manager approval and the Finance Budget confirmation

❖ Country Manager: needs the CEO MENA approval and the Finance Budget confirmation

❖ Regional Management: needs the CEO MENA approval and Finance Budget Confirmation

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Travel Expenses Policy & Procedure January 1 , 2014 Page 1 of 7