Page 9 - Ipsos

Annual Leaves Application Process
7. It is the responsibility of the team leaders and heads of the departments (if applicable) to submit
the Annual Leave Plans of their department members to HR team at the beginning of

each year to ensure that each employee's request for leave will be accommodated. This is also to avoid
overlapping of leaves application during peak season wherein the airfare is usually high.

8. Annual Leaves application shall be applied via email using HR specified leaves application template,
and will be approved by the team leader, head of the department (if applicable), HR Person In-charge
and HR Manager. In the event of leaves cancellation, employee must notify HR immediately, by email,
with approval from team leader, head of the department (if applicable) and HR Manager, so that leave
records can be updated on timely manner.

All IPSOS UAE Employee to submit their Leave Application Form duly signed by email:
To Juliet Laxa (PIC)

CC Line Manager, HR Manager, Admin Manager

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Employee fills in Employee submits Employee submits
Leave Leave Application Leave Application Employee submits

Application Form for Line Form for HR’s Leave Application

Form Form by email.
Manager’s approval approval

Annual Leave Conditions
9. If an employee is unable to resume work as per the scheduled vacation dates, it is his/her
responsibility to immediately notify the Direct Supervisor and HR Department and request for a leave
extension. Failure to notify about leave extension within 2 days after expiry of original schedule will
result in each additional leave day being considered as an unpaid leave and will also result in issuance
of official warning letter.

10. Time spent on approved company business travel or trainings during annual leaves is not
considered as part of the annual leave and shall be booked against training or business trips.

Annual Leaves for cases of Resignations / Terminations
11. Upon resignation or termination of employment, the employee shall be entitled to the annual
leaves for that calendar year on a pro-rata basis. An employee who has unused annual leaves balance
at the time the employee separates from the company shall be paid based on most recently drawn
salary.

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