Page 99 - FUNDAMENTALS OF COMPUTER

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NPP MS-Word & Excel 99

to all the parents of the students inviting them EH$ nÌ N>mÌm| Ho$ nmbH$m| H$mo ào{fV {H$`m OmVm h¡& Bg Xem
for some function. In this case only name and _| àË`oH$ nÌ _| Ho$db nmbH$m| Ho$ Zm_ Ed§ nVo {^ÝZ hm|Jo&
address of the parents will change. Remaining
portion of the letter will remain same in all the nÌ H$m eof ^mJ g^r nÌm| _| g_mZ hmoJm& dS>© Ho$ _oc _O©
letters. Mail merge facility of the Word permits gw{dYm go `yOg© Eogo nÌ EH$ ~ma {cI|Jo Ed§ nmcH$m| Ho$
users to write such letter only once and save or {d{^ÝZ Zm_ Ed§ nVm| Ho$ gmW Bgo god `m qàQ> H$a gH|$Jo&
prints many letters with different name and ~‹S>r _mÌm _| co~ëg qàQ> H$a CÝh| {c\$m\$m| `m nÌm| na
address of parents. This can be bulk labels to be
pasted on envelopes, letters, and same emails {MnH$m`m Om gH$Vm h¡ VWm BÝh| AZoH$ bmoJm| H$mo CZHo$
message is to be sent to multiple recipients ì`{ŠVJV Zm_ Ho$ gmW B©-_oc _¡goOog Ho$ ê$n _| ^r ^oOm
with their individual names. Thus, it should be Om gH$Vm h¡& AV: `h ñnîQ> h¡ {H$ Bg àmogog _| VrZ
clear that there are three documents used in S>m°Š`y_|Q²>g H$m à`moJ {H$`m J`m h¡:
this process:
1. The document to be sent or printed. 1. ào{fV `m qàQ> {H$E OmZo dmco S>m°Š`y_|Q²>g&
2. Source document containing the 2. àmßVH$Vm© Ho$ {S>Q>oëg g{hV gmog© S>m°Š`y_|Q>&
details of recipients.
3. Resulting document obtained after 3. _{OªJ àmogog Ho$ níMmV² àmßV n[aUm_r S>m°Š`y_|Q>
merging process which contains {Og_| AZoH$ g_mZ S>m°Š`y_|Q²>g em{_c h¢&
multiple similar documents.
Let us see how we use Mail merge in MS- E_ Eg dS>© 2007 _| _oO _O© H$m H¡$go à`moJ {H$`m
WORD 2007: OmE, AmBE XoI|:
1. Open the Word and click on Mailings 1. dS>© AmonZ H$a| VWm _oZy ~ma _| _oqc½g Q>¡~ na
tab in the Menu bar. {ŠcH$ H$a|&
2. Click the drop-down arrow of the 2. 'ñQ>mQ>© _oc _O©' ~Q>Z Ho$ S´>m°n-S>mCZ Vra na
'Start Mail Merge' button. A drop- pŠcH$ H$a|& {MÌ-2.17 AZwgma _pëQ>nc
down list of multiple options will be Am°ßeÝg H$s S´>m°n-S>mCZ {cñQ> {XIoJr&
seen as shown in fig-2.17.

Fig. 2.17: The Start Mail Merge List