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Workstations and Task Chairs Guideline

Provision of non-standard workstations

13. Cost of provision of non-standard work stations are covered by the relevant business unit.
14. A standing workstation is not considered standard or minor equipment. Employees should not work at a
standing workstation without assessment from an Occupational Rehabilitation Provider. Referral to an
Occupational Rehabilitation Provider requires approval from a departmental Injury Management Advisor
or Wellbeing Team Member as per the Workstation Assessment Procedure.

Task chairs

15. Task chairs shall have seat and backrest independent adjustments which are very easy to adjust without
training

16. For workstations generally, the chair should be fitted with a gas strut to adjust the height of the seat
between 420mm to 520mm.
17. A foot rest may be useful for shorter staff members to make their workstation set up position more
comfortable.
18. Any new chair provided for use by employees needs to meet the requirements of a type 1 chair as per
Australian Standard AS/NZS 4438:1997 Height Adjustable Swivel Chairs AFRDI level 6, or equivalent. A
verification certificate is required from the supplier.

19. Task chairs are not provided with armrests unless specifically required for special needs. If armrests are
provided they should be adjustable in height.
20. The AFRDI Level 6 chairs are provided as a standard for users generally up to 120kg. Specific chairs need
to be selected for persons up to 150kg and again for people up to 200kg. These chairs need to comply
with ISO (International Standards Organization) certificates for task chairs

This document was prepared based on advice provided by David Caple, specialist in ergonomics and occupational
health and safety.

Further information can be obtained by emailing safety.feedback@delwp.vic.gov.au