Page 158 - WU183.indd

WORLD U18

Room set up at Windsor

O ce
Room Name Purpose
Allocation
All VIP & IAAF family accreditation was collected at this point.
Accreditation
Africana
Centre Welcome desk – all delegates reported to the desk prior to being
accredited
IAAF Operations IAAF used this as the technical sta working area.
KYEB
Palm Room
O ce
3 fi nance sta members were assigned to assist with collection of
Mika
LOC Finance
accommodation payments and meal allowances.
Room was used as storage for stationery, collateral giveaways, bag
packs, competition delegates uniform (shoes, trousers, t shirts, caps,
Storage
Business Centre
socks, rain jackets, arm bands), delegate gifts (Vikoys & Maasai shukas)
& a collection point for all give away.
LOC o ce
Meeting Room 1
Transport coordination o ce
IAAF Sta
Meeting Room 2
Working station for IAAF sta
President & CEO
IAAF President, CEO, Director of Technical working station
Meeting Room 3
O ce
KENYA YEARBO0K
Meeting Rooms 4
Meeting Room
IAAF held their daily briefi ng meetings
All guests reported to the reception on arrival, welcome desks was used
Reception &
Windsor Lobby
as an information sharing point
Welcome desk
EDITORIAL BOARD
Welcome desk
Meeting Rooms
• e welcome desk served as an information desk
for the IAAF staff and LOC working teams.
for the IAAF family. i. e meeting rooms were used as working areas
• All information on the IAAF WU18 Championships ii. One of the rooms was the accreditation centre
and transport schedules was put up on notice which had 3 volunteers assisting with accrediting
boards located at the Windsor arcade and lobby/ the team and supervised by an AFTER team staff
reception areas. member.
• Delegates received the following information at iii. The accreditation centre was opened between
the welcome desk; 9am and 8pm. Accreditation commenced on 8th
July and closed on 16th July.
i. Accreditation approval
ii. Verification by the finance office. i.e. collection Arrival Process
of their lunch allowances, status on their accom-
modation payments e following VIP guests were given VIP status. is
iii. Guests give away packs e.g. gift bag, competition was done until they departed the Country
delegates pack, arm bands

158 | ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS