Page 69 - CEO Orientation

suggestion was made to broaden the communication further, possibly through a transition
website which would be fully transparent and allow staff to feel more engaged and informed.
 A review of the critical path to help move from the stabilize phase to the transition phase was
reviewed.
o HR principles are being finalized to help address recruitment and compensation issues
and plan for re-structuring going forward. This has been reviewed by the Executive
Committee and will also be further reviewed at the next meeting of this committee. It
was agreed that it will also be important to understand the transition staffing needs and
develop a workforce strategy within the critical path.
o The corporate VPs are working to finalize the new organization design for the back-
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office portfolios. A retreat will be held on Oct. 3 to assist with this and to mitigate
negative impacts elsewhere within the organization. The final structure should be
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confirmed by Oct. 31 in order to present to the clinical leads. Finance will then be
able to begin to consolidate the GL reports across the sites to help more fully identify
savings opportunities.
o An approach to consolidated reporting to the MOHLTC, LHIN and other stakeholders
is also under development.
o The clinical VPs and professional practice groups are also meeting regularly and will
be holding a retreat with Decision Support in October to look at key performance
metrics and opportunities.
 A firm schedule to demonstrate the savings strategy has not yet been developed. This will
occur as the portfolio delivery models are finalized.

6.0 WORKSTREAM UPDATE
A Trafford provided an overview of some of the accomplishments that have already been achieved
in the Information Technology and Quality portfolios.

The IT workplan has been broken into four pillars – infrastructure, clinical systems, financial
systems and data & analytics and a 100 day plan has been developed for each. Among the
accomplishments to date: network connectivity, document management across sites and enhanced
teleconferencing and videoconferencing. Savings are also being generated through consolidation
and leveraging of existing contracts and assets.

The Quality and Risk Integration portfolio has also been broken down into four pillars – 2018-19
Quality Improvement Plans, safety & accreditation, integrated risk management and patient
experience & patient relations. The workplan for the board Quality committee has been drafted
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and will be reviewed by the committee at its Oct. 3 meeting. Reporting of critical incidents has
been consolidated as has the QIP and safety indicator report.

7.0 IN CAMERA

8.0 NEXT MEETING

The next meeting will be held on Tuesday, October 31, 2017, 7:30-9:00am.

9.0 ADJOURNMENT
The regular session of the meeting was adjourned at 8:59am by P. Gordon.

Integration Committee Minutes – Sept. 25, 2017 Page 3