Page 2 - REGLEMENT - VIVATECH 2018 - ACCELERATE - FR

REGULATIONS HALL OF TECH

1.6
1. STAND INSTALLATION

Exhibitors who have chosen the space-only option must
AND COMPLIANCE present their stand layout to the Organiser at least 40 days
before the exhibition, i.e. by 30 April 2018. The plans must
include the maximum height of the structure, the maxi-
1.1 mum height of the signage (company sign, etc.) and the
dimensions on the ground, as well as indicate the pre-
Exhibitors, or their accredited representatives, are required sence of flooring (specify height and show location of
to be present on the stand throughout the build-up phase ramp on the plans) and the orientation. The Organiser re-
and remain until it is completed. They must, in particular, serves the right to refuse permission for a stand to be built
be present during safety inspections and comply, for the if the plans are not submitted by the deadline. The plans
duration of the exhibition, with the safety precautions im- shall be submitted to the Safety Officer for review.
posed by the authorities or taken by Organiser. They must
keep to the attendance timetable defined in the exhibition 1.7
schedule.
Individual stand decoration is carried out by the exhibitors
1.2 and is entirely their responsibility. It must, in any case, tie
in with the overall look of the exhibition, not affect the vi-
Exhibitors, or their suppliers, must have finished build- sibility of the neighbouring stands and adhere to the stipu-
up by the date and time set by the Organiser, after which lations of the present regulations on this point. It must not
no personnel, packaging, equipment, delivery vehicles or inconvenience other exhibitors and visitors, or put their
outside contractors may be present, for any reason what- safety at risk. It is also forbidden to stack goods unsafely or
soever, nor may they access, be kept or remain on the site in a manner deemed unsightly by the Organiser. Exhibitors
where the exhibition is being held, however prejudicial it accept all risks pertaining to their own installations and
may be to the exhibitor. For safety and security reasons, are responsible for any damage resulting from their ac-
it will not be possible to enter the hall until the exhibition tions, particularly from the use of water. Installation must
opens to the public. nonetheless be carried out by qualified service providers.

1.3 1.8

It is strictly forbidden to nail, screw, drill, stick or otherwise All the materials used, including wall coverings, draperies
attach anything to the walls, floors or any structure that and carpeting, must be compliant with the regulations, in
forms an integral part of the building. Exhibitors must also particular those concerning fire safety (cf. Annex 1 below).
leave the spaces, structures and decorations provided in The Organiser reserves the right to have any non-compliant
the state in which they found them. Any deterioration or materials, equipment or installation removed or destroyed
damage caused by their stand, including any necessary at any time. The Organiser also reserves the right to remove
repairs or cleaning, will be charged to the exhibitor. or alter at the exhibitor’s expense any installations conside-
red to detract from the overall appearance of the exhibi-
1.4 tion, inconvenience neighbouring exhibitors or visitors, or
deviate from the plans or sketches previously submitted.
Any exhibitor who, for whatever reason, is occupying
another company’s space, shall give it up when first orde- 1.9
red to do so and return it to its original state. If it fails to do
so, it authorises the Organiser to clear the space at the risk For safety reasons, all plants and flowers on the stands
and expense of the exhibitor. must be placed in a leakproof container (vase, planter, jar-
dinière, etc.) and exhibitors are requested to ensure that
1.5 their suppliers adhere to this requirement.

Space-only stands are provided without structure or fit- 1.10
tings, simply with the stand area marked out on the floor.
Exhibitors must ask their stand designer/builder to supply Construction height. The maximum height of divider par-
a floor covering, as well as back and divider partitions. titions is fixed at 2.5m and cannot be exceeded, even if

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