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• Encourage regular hand-washing or use of hand sanitizers by all
participants at the meeting.
• Encourage participants to cover their face with the crook of their
elbow or a tissue if they cough or sneeze. Supply tissues and closed bins
to dispose of them in.

• Provide dispensers with hand sanitisers prominently around the office.
• Arrange seats so that participants are at least 1.5 meters apart.
• Open windows and doors whenever possible to make sure the venue is

well ventilated.
• Use gloves while preparing and serving food (correct use, cleaning and
disposal of gloves needs to be done with staff who will be performing

this function)
• Provide sanitisers to all meeting participants before serving food.
• If anyone starts to feel unwell, follow your preparedness plan.

After the meeting

• Retain the names and contact details of all participants for at least one
month. This will help public health authorities trace people who may

have been exposed to COVID-19 if one or more participants become ill
shortly after the event.
• If someone at the meeting or event was isolated as a suspected COVID-
19 case, SAPPO should let all participants know this. They should be

advised to monitor themselves for symptoms for 14 days. If they start to
feel unwell, they should stay at home and contact the relevant public
health authority.
• All equipment should be sanitised after the meeting

Administrative

- Minimizing contact among workers, clients, and customers by replacing
face-to-face meetings with virtual communications e.g. conference calls,

Skype, etc.;

- minimising the number of workers on site at any given time e.g. rotation;
- discontinuing nonessential local and international travel.

- when travelling, all details on means of travel, travel companion,
destination, accommodation, and the contact person’s (owner/manager)

details at the guest house / hotel must be available at the office;

- places of accommodation should be high hygienic and not too populated;
- regularly check travel advice from the Department of Health
at: www.health.gov.za;

- developing emergency communications plans, designating individuals for

answering workers' concerns.
- training workers who need to use protective clothing and equipment on

how to put it on, use/wear it and take it off correctly.

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